Steps to organise events:

• Create a ticket to share information about the event with the team.
• Check if the Zoom account is free on the date. If guest speakers will be invited, check if the date is suitable for everyone at least 3 months in advance.
• Create the event in Eventbrite (include a question to participants: are they OK with the event being recorded?)
• Create a TinyURL for the event's Eventbrite link
• Produce a blurb about the event and an image with event details to be shared on social media. In the Programing Historian Canva account there is a set of images with the title "promo-images" to be used as the basis of promotional images for Programming Historian events. These images should be adapted to suit the colour of the relevant publication
• When sharing images on social media, add alt-text to give in writing the details written in the image
• Always ensure the web accessibility for the visuals
• The Programming Historian colours and fonts are available in the Brand Guidelines
• Programming Historian's existing imagery can be found in the following pages: https://www.flickr.com/photos/britishlibrary/ or https://www.flickr.com/photos/e-codices or http:https://www.loc.gov/maps/collections
• Send guest speakers a Google Calendar invite with the link to the Zoom call (10 minutes before the announced time) and the questions / points to be discussed during the event
• At least 3 weeks in advance, start to communicate the event

All languages: Patreon, Twitter/Mastodon and events section in the Programming Historian website

Language-specific:

Spanish: ask for the support of the Spanish team to spread the word among their contacts and students Past events have been shared to: Humanidades Digitales Hispánicas (Spain) and Asociación Argentina de HD [Jenn]; LatamHD mailing list that is managed by the Red de HD http:https://humanidadesdigitales.net/ in Mexico [mariajoafana]; and tweeted by @HDHispanicas [Humanidades Digitales Hispánicas]

English: ask for the support of the English team to spread the word among their contacts and students; Royal Historical Society newsletter, H-net, H-Soz-Kult, Digital Humanities channel in Slack https://sites.google.com/view/ai4lam Europeana Research Community (via Rebecca Kahn) https://pro.europeana.eu/page/europeana-research whatever we think of it, dh-humanist is still going https://dhhumanist.org/ https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=DIGITALSCHOLARSHIP

Possibly sending information to some of the listservs listed here and here

Digital Humanities Summer Institute mailing list - email event to [email protected]

Portuguese:

Laboratório de Humanidades Digitais: [email protected] [Daniel's group] Associação das Humanidades Digitais: [email protected] História da Historiografia: [email protected] ANPUH: [email protected] Rede Brasileira de História Pública: [email protected] Associação Brasileira de Humanidades Digitais / Jair Martins de Miranda: [email protected] Ana Isabel Ribeiro (Coimbra): [email protected] [asked for a group email] Sílvia Lima Gonçalves Araújo (Minho): [email protected] [asked for a group email] Thiago Lima Nicodemo (Centro de Humanidades Digitais / Unicamp): [email protected] Bruno Leal (UnB): [email protected] Vanessa Martins do Monte (Grupo de Pesquisas Humanidades Digitais / USP): [email protected] [asked for group email]

French:

[email protected] [email protected] [email protected] [email protected] Matthias Gille Levenson: [email protected] DHAfricaNetwork on Twitter

• Send an email to those who have registered to attend the event with the Zoom link

• Check video and audio settings on hosting computer and guest speakers. Ensure one more person is co-host

• Edit the video and upload it to YouTube - edit out the Q&A at the end of the session

• Close the event's particular issue with a comment containing the link to the session on YouTube

Communicate the YouTube link:

• send the link to registered attendants
• post it on Twitter and Mastodon
• post it on the Programing Historian website (under "past events")