JPH1139293A - Document management method and document retrieval method and device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To retrieve a related task from a document and also to retrieve a related document from a task without giving any burden to a user by gathering the contents of tasks which deal with the documents and adding the stored functions to every task. SOLUTION: A history monitor processing part 3m monitors the document operation of a user based on the monitor rule stored in a history analysis rule storage part 25 to record it at a history storage part 24 and then monitors the document operation of a document operation processing part 3a to record the operation contents at the part 24. A history analysis setting processing part 3r sets a monitor rule to monitor the document operation and also a registration rule to analyze the end of a task from a recorded history and records these rules at the part 25. A history analysis processing part 3q analyzes the history stored in the part 24 based on the registration rule stored in the part 25 and extracts the end of the task. Then a task registration processing part 3d registers the task contents stored in a task storage part 23 based on the history stored in the part 24.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document management method which is applied to a system having a document management function and associates a document with a business.

[0002] The present invention relates to a document search method for associating a document with a business, which method is applied to a client / server system that handles documents.

[0003] The present invention relates to a document retrieval apparatus having document storage means for registering and retrieving documents.

[0004]

2. Description of the Related Art Conventionally, as a document retrieval apparatus having a document storage means for registering and retrieving a document, an apparatus for retrieving a document from a keyword added at the time of document registration, or Japanese Patent Application Laid-Open No. 9-101990 (information There is a device for searching from the text or image of the document itself as shown in (Filtering Device).

Also, as shown in Japanese Patent Application Laid-Open No. 8-63465 (reference history display device), the name and time of a document referred to during document editing (creation) are recorded as history information for the edited document. There has been an apparatus which can obtain a reference history at the time of editing a specified document.

However, in each of the above-described prior arts, even if any of them can search for a document,
It is not possible to know what the document was created, referenced, changed, updated, and registered as a new document, by whom, for what business purpose, when, etc. For this reason, there is a problem that a required document cannot be searched efficiently with high reliability.

That is, in a conventional apparatus for searching a document from a keyword added at the time of registering the document, since the document search is simply based on the keyword, the search target document is uniquely determined by the keyword. For example, since search conditions are not considered at all with regard to the relationship between document creation or reference workers, there may be cases where it is not possible to reliably search for a document that is truly required, and therefore, a highly reliable document search function is realized. There is a problem that it cannot be done. Also, depending on the content and the number of keywords, there are a number of applicable documents, and a desired document must be extracted from the documents by an artificial visual operation. Therefore, it takes a lot of time and effort to search for the desired document. And a problem arises that efficient search operation cannot be performed.

In the conventional apparatus disclosed in Japanese Patent Application Laid-Open No. 9-101990 (information filtering apparatus), information having a high degree of similarity can be extracted and added with distribution of articles such as texts and images. This is information according to the similarity calculated according to the predetermined calculation,
Therefore, even in this type of apparatus, since search conditions are not considered at all with respect to, for example, document creation or the relationship between reference workers, a reliable search function for a document that is truly required cannot be expected, and reliability is not high. A problem arises in that a high document search cannot be efficiently performed.

A conventional apparatus disclosed in Japanese Patent Laid-Open No. 8-63465 (reference history display apparatus) has a history recording means for monitoring a reference action performed by the reference information display means and recording the same with time. Can be referred to as needed, and it is possible to search for documents referenced during the creation of the specified document, but search documents created from referenced documents in reverse. There was a problem that you can not do. In addition, since it is a one-way search function that enables a search for a reference document only for the specified document, the search is performed when the name of the specified document, such as a document created by Mr. A, cannot be clearly specified. Functions cannot be used. Therefore, even in this apparatus, since search conditions are not considered at all with respect to the relationship between a document creation or a reference worker, a reliable search function of a document which is truly required cannot be expected, and a highly reliable document can be expected. There is a problem that the search cannot be performed efficiently.

[0010]

As described above, in the prior art, in document management, a document under management is created by who, for what business purpose, and when. , Referenced, changed, updated, and registered as a new document, etc. There was a problem that it could not be searched.

When searching for a document, not only the keyword added at the time of document registration or the word in the text in the document, but also what kind of work the document was referred to or created in what kind of business, etc. By using the information (information that indicates the form of use of the document) that understands the “how documents are used in group work”, more efficient document search becomes possible.
In addition, here, the work that handles a document or the unit of a group of work is referred to as the work that handles the document or simply the work. For example, besides referring to related documents for creating a normal document, for example, menu information Various operations or tasks including provided information reference operations such as service menu reference, test and test result reference, and the like are referred to as operations.

The present invention has been made in view of the above circumstances,
By adding the function of collecting the contents of work that handles documents and saving it in units of work, it is possible to search for related work from documents and search related documents from work without putting a burden on the user. A document management method, a document search method, a document search device, and the like, which can search for necessary documents and tasks more efficiently and can execute various tasks dealing with documents smoothly and efficiently. And a machine-readable recording medium.

The present invention also provides a function for registering and storing a document operated in a document handling business together with a business name and a business person in charge, and a related document search function using this function. Enables searching for related documents from the person in charge or the name of the business, and adds a function to register the business based on the operation history collected with the user's document operation.
A document management method, a document search method, a document search device, and a machine-readable record that enable a user to efficiently and quickly search for a required document without imposing an operation burden on a business registration operation. The purpose is to provide a medium.

Further, the present invention has a function of registering and storing a document operated in a document handling job together with a job name and a person in charge of the job, and a related job search function using this function. Allows users to search for related business contents by name or creator, and also adds a function to register business based on the operation history collected along with the user's document operation, thereby giving the user an operation burden of business registration work. Document management method, document search method,
It is an object to provide a document search device and a machine-readable recording medium.

The present invention also provides a function of registering and storing a document operated in a document handling business together with a business name and a business person in charge, a related document search function using this function,
And a related business search function, so that a related document can be searched from a business person or a business name, and a content of a related business can be searched from a document name or a creator. By adding the function of registering work based on the operation history collected with the operation, it is possible to efficiently and quickly search for the required documents without imposing a burden on the user in the work registration work. It is an object of the present invention to provide a document management method, a document search method, a document search device, and a machine-readable recording medium that can be used.

[0016]

SUMMARY OF THE INVENTION The present invention provides a task storage means for storing a task content comprising task information such as reference and creation of a document, a task name and a person in charge of the task for each task, and a user document. Relevant documents that have a business registration processing unit that recognizes the division of the business based on the operation history collected with the operation and register the contents of each business, and search for related documents from the business name or the person in charge of the business A search function and a related task search processing function that searches for related tasks from the document name, document creator name, and document creation time are realized, and a function to search for related documents from tasks and to search for related tasks from documents. By having the function, it is possible to search for necessary documents and tasks more efficiently without imposing a burden on the user in the task registration work.

That is, the present invention relates to a document management method applied to a system having a document management function, in which the contents of a document operation performed by a user in a business are collected, and a break of the business is analyzed from the history thereof. The method is characterized in that the document and the business are managed in association with each other by adding the usage of the document in the attribute as an attribute.

The present invention also relates to a client for handling documents.
A document search method applied to a server system, which monitors the contents of document operations performed by users in the business, analyzes the divisions of the business from its history, and manages the documents and business in association with each other for each business. By doing so, at least business can be performed from a document, or a document can be searched from a business.

According to the present invention, there is provided a document retrieval apparatus having a document storage means for registering and retrieving a document.
In the work that handles documents, the contents of the work, the name of the work, and the name of the person in charge of the work are collected based on the contents of the user's document operation, the break of each work is detected from the contents, and the contents of the work for each work Registration management means for registering and managing the job, input means for inputting search designation information including any of a job name or a person in charge of business, a document name, or a person in charge of document name; and A search unit for searching for a document related to a job or a job from the registration management unit for the job based on the above, without imposing an operation burden on the job registration work on the user, can search for a related job from the document, Further, it is characterized in that a related document can be searched from a business.

According to the present invention, there is provided a document retrieval apparatus having a document storage means for registering and retrieving a document.
Business storage means for storing the business content, business name, and the name of the person in charge of the business in which the document is processed, a history storage means for storing an operation history according to the user's document operation content, and the user's document operation Monitor rule storage means for storing a monitor rule for recording contents in the history storage means, history monitor processing means for collecting document operation contents of a user in accordance with the monitor rule and recording the contents in the history storage means; Registration rule storage means for storing a registration rule for extracting a business to be registered from the history content recorded in the means, and history analysis processing means for extracting a business from the history content stored in the history storage means in accordance with the registration rule Business registration processing means for recording the business extracted by the history analysis processing means in the business storage means; And input means for designating a contact name,
A business search means for searching the business storage means for a relevant business from the specified business name or business person in charge;
A job display unit for displaying the searched job; a related document search unit for searching the job storage unit for a related document operated in the job; and a related document display unit for displaying the searched document. Then, a related document can be searched from the business person in charge or the business name without putting a burden on the user in the operation of the business registration work.

According to the present invention, there is provided a document retrieval apparatus having a document storage means for registering and retrieving a document.
Business storage means for storing the business content, business name, and the name of the person in charge of the business in which the document is processed, a history storage means for storing an operation history according to the user's document operation content, and the user's document operation Monitor rule storage means for storing monitor rules for recording contents in the history storage means, history monitor processing means for collecting user operation contents according to the monitor rules and recording the history in the history storage means, and the recorded history A registration rule storage unit for storing a registration rule for extracting a business to be registered from the contents, a history analysis processing unit for extracting a business from history contents stored in the history storage unit according to the registration rule, and the history analysis processing unit Business registration processing means for recording the extracted business in the business storage means, and input means for specifying a document name or a document creator A related work search means for searching the work storage means for a related work from the specified document name or document creator, and a related work display means for displaying the searched work contents, The present invention is characterized in that it is possible to search the contents of a related business from a document name or a document creator without imposing an operation burden on the business registration work.

According to the present invention, there is provided a document retrieval apparatus having a document storage means for registering and retrieving a document.
Business storage means for storing the business content, business name, and the name of the person in charge of the business in which the document is processed, a history storage means for storing an operation history according to the user's document operation content, and the user's document operation Monitor rule storage means for storing monitor rules for recording contents in the history storage unit; history monitor processing means for collecting user operation contents in accordance with the monitor rules and recording the history in the history storage means; and the recorded history Registration rule storage means for storing a registration rule for extracting a business to be registered from the contents,
History analysis processing means for extracting a business from history contents stored in the history storage means in accordance with the registration rule; business registration processing means for recording the business extracted by the history analysis processing means in the business storage means; Input means for designating a name or a person in charge of business, a task search means for searching a corresponding task from the task name or the name of the person in charge from the task storage unit, and a task for displaying the searched task Display means, related document search means for searching the work storage means for related documents operated in the work, related document display means for displaying the searched documents, and related documents from the document name or document creator. A related task search means for searching for a task from the task storage means; and a related task display means for displaying the task retrieved by the related task search means. It is possible to search for related documents from the person in charge of the job or the name of the job, and to search the contents of the related job from the document name or the creator of the document, without putting a burden on the user in the operation of the job registration work. I do.

According to the present invention, there is provided a document retrieval apparatus having a document storage means for registering and retrieving a document.
Business storage means for storing the business content, business name, and the name of the person in charge of the business in which the document is processed, a history storage means for storing an operation history according to the user's document operation content, and the user's document operation Monitor rule storage means for storing monitor rules for recording contents in the history storage means, history monitor processing means for collecting user document operation contents in accordance with the monitor rules and recording the contents in the history storage means, Registration rule storage means for storing a registration rule for extracting a task to be registered from the history content, and history analysis processing means for extracting a task from the history content stored in the history storage means according to the registration rule; A task registration processing means for recording the tasks extracted by the history analysis processing means in the task storage unit; and a task name or a person in charge of the task. Input means, a task search means for searching the task storage unit for a corresponding task from the designated task name or the person in charge of the task, a task display means for displaying the retrieved task, and an operation performed by the task A related document search unit for searching the searched related document from the business storage unit, a related document display unit for displaying the searched document, and a business edit processing unit for editing the searched business content. The present invention is characterized in that a related document can be retrieved from a business person in charge or a business name without imposing a burden on the user in the operation of the business registration work.

According to the present invention, there is provided a document retrieval apparatus having a document storage means for registering and retrieving a document.
Business storage means for storing the business content, business name, and the name of the person in charge of the business in which the document is processed, a history storage means for storing an operation history according to the user's document operation content, and the user's document operation Monitor rule storage means for storing monitor rules for recording the contents in the history storage means, history monitor processing means for collecting user operation contents in accordance with the monitor rules and recording in the history storage means, and in the history storage means Registration rule storage means for storing a registration rule for extracting a task to be registered from the recorded history content, and history analysis processing means for extracting a task from the history content stored in the history storage means according to the registration rule; Business registration processing means for recording the business extracted by the history analysis processing means in the business storage means; and a document name or document creation Input means for designating, a related work search means for searching the work storage means for related work from the specified document name or document creator, and a related work display means for displaying the searched work contents, A task edit processing means for editing the retrieved task contents, so that the user can search for the related task contents from the document name or the document creator without imposing an operation burden on the task registration work on the user. It is characterized by the following.

According to the present invention, there is provided a document retrieval apparatus having a document storage means for registering and retrieving a document.
Business storage means for storing the business content, business name, and the name of the person in charge of the business in which the document is processed, a history storage means for storing an operation history according to the user's document operation content, and the user's document operation Monitor rule storage means for storing monitor rules for recording contents in the history storage unit; history monitor processing means for collecting user operation contents in accordance with the monitor rules and recording the history in the history storage means; and the recorded history Registration rule storage means for storing a registration rule for extracting a business to be registered from the contents,
History analysis processing means for extracting a business from history contents stored in the history storage means in accordance with the registration rule; business registration processing means for recording the business extracted by the history analysis processing means in the business storage means; Input means for designating a name or a person in charge of business, a task search means for searching the task storage means for a corresponding task from the specified task name or person in charge of business, and a task for displaying the searched task Display means, related document search means for searching the work storage means for related documents operated in the work,
Related document display means for displaying the retrieved document, related task search means for retrieving related tasks from the document name or document creator from the task storage means, and task for editing the searched task content With the editing means, it is possible to search for related documents from the person in charge of the job or the name of the job without burdening the user with the operation burden of the job registration work, and to search the contents of the related job from the document name or the document creator. It is characterized by being made possible.

According to the present invention, a computer-readable recording medium, which has a document management function, collects the contents of a user's document operation in a task handling documents, and separates the task from the history. It is characterized by recording a program for realizing a function of managing a document in association with a business by analyzing and adding a usage of the document in the business as an attribute.

According to the present invention, there is provided a machine-readable recording medium, wherein a client-server system for handling a document monitors contents of a user's document operation in a business,
A program that analyzes the division of business from the history and manages documents and business in association with each other on a business-by-business basis, thereby realizing a function that enables at least a business from a document or a search for a document from a business. Is recorded.

According to the present invention, there is provided a computer-readable recording medium which is a computer which has a document storage means for registering and retrieving a document and a business storage means. In the above, the job contents, the job name, and the name of the person in charge of the job are collected based on the contents of the user's document operation, and the break of each job is detected from the contents, and the job contents are stored for each job in the job storage. The registration management function of the business to be registered and managed in the means, and when the search specification information including any of the business name or business person name or document name or document person name is entered, the entered search specification information is also And a program for realizing a search function for searching for a job or a document related to the job from the job storage means.

According to the present invention, there is provided a machine-readable recording medium comprising: a document storage unit for registering and retrieving a document; a business storage unit for storing a business handling the document; History storage means for storing the history,
A monitor rule storage unit for storing a monitor rule for recording the contents of a user's document operation in the history storage unit, and a registration rule for extracting a job to be registered from the history content recorded in the history storage unit. A history monitor processing function for collecting a document operation content of a user in accordance with the monitor rule stored in the monitor rule storage means and recording the document operation content in the history storage means in a computer of a system having a registration rule storage means; A history analysis processing function for extracting a business from the history content stored in the history storage unit according to a registration rule stored in a storage unit, and a business registration for recording the business extracted by the history analysis processing function in the business storage unit When a processing function and a business name or business person name are specified, the specified business name or business name A task search function for searching the task storage means for a corresponding task from the person's name; a task display function for displaying the retrieved task; and a relation for searching the related document operated in the task from the task storage means. A program for realizing a document search function and a related document display function of displaying the searched document is recorded.

The present invention is also directed to a machine-readable recording medium, which is a document storage means for registering and retrieving a document, a task storage means for storing a task handling a document, and an operation in accordance with a document operation content of a user. History storage means for storing the history,
A monitor rule storage unit for storing a monitor rule for recording the contents of a user's document operation in the history storage unit, and a registration rule for extracting a job to be registered from the history content recorded in the history storage unit. A computer of a system having a registration rule storage means, a history monitor processing function for collecting a user operation content in accordance with the monitor rule stored in the monitor rule storage means and recording it in the history storage means; A history analysis processing function for extracting a business from the history contents stored in the history storage means in accordance with the registration rule stored in the storage section, and a business registration processing function for recording the business extracted by the history analysis processing function in the business storage means When the document name or creator is specified, the specified document name or creator And related business search function associated business searches the said work storage means, characterized by recording a program for implementing the relevant operational display function of displaying the retrieved business.

The present invention also relates to a machine-readable recording medium, which is a document storage means for registering and retrieving a document, a task storage means for storing a document handling task, and an operation in accordance with a document operation content of a user. History storage means for storing the history,
A monitor rule storage unit for storing a monitor rule for recording the contents of a user's document operation in the history storage unit, and a registration rule for extracting a job to be registered from the history content recorded in the history storage unit. A computer of a system having a registration rule storage means, a history monitor processing function for collecting a user operation content in accordance with the monitor rule stored in the monitor rule storage means and recording it in the history storage means; A history analysis processing function for extracting a business from the history contents stored in the history storage means in accordance with the registration rule stored in the storage section, and a business registration processing function for recording the business extracted by the history analysis processing function in the business storage means And the business name or the person in charge of the operation, the specified business name or the person in charge of the operation A business search function for searching for a relevant business from the business storage unit, a business display function for displaying the searched business, and a related document search function for searching for a relevant document operated in the business from the business storage unit A related document display function for displaying the retrieved document, a related task search function for searching the task storage unit for a related task from the document name or the document creator, and a related task search function. A program for realizing a related task display function for displaying a task is recorded.

The present invention also relates to a machine-readable recording medium, which is a document storage means for registering and retrieving a document, a task storage means for storing a task handling a document, and an operation in accordance with a document operation content of a user. History storage means for storing the history,
A monitor rule storage unit for storing a monitor rule for recording the contents of a user's document operation in the history storage unit, and a registration rule for extracting a job to be registered from the history content recorded in the history storage unit. A computer of a system having a registration rule storage means, a history monitor processing function for collecting a user operation content in accordance with the monitor rule stored in the monitor rule storage means and recording it in the history storage means; A history analysis processing function for extracting a business from the history contents stored in the history storage means in accordance with the registration rule stored in the storage section, and a business registration processing function for recording the business extracted by the history analysis processing function in the business storage means And the business name or the person in charge of the operation, the specified business name or the person in charge of the operation A business search function for searching for a relevant business from the business storage unit, a business display function for displaying the searched business, and a related document search function for searching for a relevant document operated in the business from the business storage unit And a program for realizing a related document display function for displaying the searched document and a business edit processing function for editing the searched business content.

Further, the present invention is a machine-readable recording medium, which is a document storage means for registering and retrieving a document, a task storage means for storing a document handling task, and an operation in accordance with a document operation content of a user. History storage means for storing the history,
A monitor rule storage unit for storing a monitor rule for recording the contents of a user's document operation in the history storage unit, and a registration rule for extracting a job to be registered from the history content recorded in the history storage unit. A computer of a system having a registration rule storage means, a history monitor processing function for collecting a user operation content in accordance with the monitor rule stored in the monitor rule storage means and recording it in the history storage means; A history analysis processing function for extracting a business from the history contents stored in the history storage means in accordance with the registration rule stored in the storage section, and a business registration processing function for recording the business extracted by the history analysis processing function in the business storage means When the document name or creator is specified, the specified document name or creator To realize a related task search function for searching for related tasks from the task storage means, a related task display function for displaying the searched task contents, and a task editing processing function for editing the searched task contents Is recorded.

According to the present invention, there is provided a machine-readable recording medium comprising: a document storage unit for registering and retrieving a document; a business storage unit for storing a document handling operation; History storage means for storing the history,
A monitor rule storage unit for storing a monitor rule for recording the contents of a user's document operation in the history storage unit, and a registration rule for extracting a job to be registered from the history content recorded in the history storage unit. A computer of a system having a registration rule storage means, a history monitor processing function for collecting a user operation content in accordance with the monitor rule stored in the monitor rule storage means and recording it in the history storage means; A history analysis processing function for extracting a business from the history contents stored in the history storage means in accordance with the registration rule stored in the storage section, and a business registration processing function for recording the business extracted by the history analysis processing function in the business storage means And the business name or the person in charge of the operation, the specified business name or the person in charge of the operation A business search function for searching for a relevant business from the business storage unit, a business display function for displaying the searched business, and a related document search function for searching for a relevant document operated in the business from the business storage unit A related document display function of displaying the searched document, a related job search function of searching the document storage unit for a related job from the document name or the document creator, and an editing process of the searched job content And a program for realizing a task editing function to be performed.

By having the above-described document management function of the present invention for handling documents, the user can search for necessary documents without burdening the user with the operation burden of registering jobs.
In addition, it is possible to efficiently and quickly perform a task content search operation using documents.

[0036]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of the entire system according to the embodiment of the present invention.

In FIG. 1, reference numerals 10 and 20 denote personal computers interconnected via a communication line (L). Here, reference numeral 10 denotes a client-side personal computer processor (hereinafter referred to as a client PC); Reference numeral 20 denotes a server-side personal computer processor (hereinafter, referred to as a server).

Reference numeral 11 denotes a business management tool provided in the client PC 10 for realizing the business management function of the present invention. Reference numeral 21 denotes a business management service provided in the server 20 for realizing the business management function of the present invention. Module.

The business management tool 11 provided in the client PC 10 and the business management service module 21 provided in the server 20 realize each processing unit shown in FIG.

Reference numeral 22 denotes a document storage unit provided in the server 20 for registering and retrieving documents. The document storage unit 22 constructs a document database, and its data structure will be described later.

Reference numeral 23 denotes an operation storage unit provided in the server 20 for constructing an operation database. In this example, the operation contents include operation information such as reference and creation of documents.
A task consisting of a task name, a person in charge of the task, and the like is stored for each task. This data structure will be described later.

Reference numeral 24 denotes a history storage unit for storing an operation history according to the contents of a document operation performed by the user, and stores a history of document operations monitored by a history monitor processing unit (3m) described later. Here, the history of the document operation of the person in charge including the person in charge, the document identifier, the type of document operation (reference, creation, etc.) and the time when the document operation was performed is stored. This data structure will be described later.

Reference numeral 25 denotes a history analysis rule storage unit for storing a monitor rule for monitoring a document operation and a registration rule for analyzing a break of a job from a recorded history. The monitor rule is stored in a history monitor processing unit 3m described later. The registration rule is referred to, and is referred to by the history analysis processing unit 3q described later.

FIG. 2 is a block diagram showing a configuration of a main part in the embodiment of the present invention.

In FIG. 2, 22 to 25 are the storage units shown in FIG. 1, respectively, 22 is a document storage unit, 23 is a business storage unit, 24 is a history storage unit, and 25 is a history analysis rule storage unit. It is. , 3r are processing units having specific processing functions realized by the business management tool 11 provided in the client PC 10 and the business management service module 21 provided in the server 20 shown in FIG. It is.

Of these, reference numeral 3a denotes a document operation processing unit for performing operations such as document search and registration, which are operated by the user. Monitored by 3m.

Reference numeral 3m denotes a history monitor processing unit for monitoring a user's document operation in accordance with the monitor rule stored in the history analysis rule storage unit 25 and recording the document operation in the history storage unit 24. The operation is monitored and the contents of the operation are recorded in the history storage unit 24.

Reference numeral 3r denotes a history analysis setting processing unit for setting a monitoring rule for monitoring document operation and a registration rule for analyzing a break of a job from the recorded history, and recording the rule in the history analysis rule storage unit 25.

Reference numeral 3q denotes a history analysis processing unit for analyzing the history stored in the history storage unit 24 in accordance with the registration rules stored in the history analysis rule storage unit 25 and extracting a task break.

Reference numeral 3d denotes a business registration processing unit 3 for registering business contents in the business storage unit 23 from the history in the history storage unit 24.
d.

Reference numeral 3e denotes a business search processing unit for searching for a business from a business name or a person in charge of business, 3f a related document search processing unit for searching for a related document which has been referenced or created in a business, and 3g a document from the document. A related task search processing unit that searches for a related task that has been referenced or created.

Reference numeral 3k denotes a business edit processing unit for editing the business name, person in charge, and business contents in the business storage unit 23. Reference numeral 3p denotes a business integration processing unit for integrating a plurality of businesses in the business storage unit 23 into one. Is a task division unit for dividing one task in the task storage unit 23 into a plurality of tasks.

Each of the above-described processing units is connected to the client PC 1
0 and the CPU provided in the server 20, and the interaction with the user is performed by a personal computer (P
This is performed by a display and a keyboard or mouse (not shown) provided in C). Further, the storage units provided in the server 20 are provided on a hard disk (HD) not shown here, but may be provided outside the network, for example. Further, the document operation processing unit 3a is the same as the existing system configuration, and the description thereof is omitted here.

FIG. 3 shows the document storage unit 2 in the above embodiment.
FIG. 3 is a diagram illustrating an example of a data structure stored in a second example.

FIG. 4 shows the operation storage unit 2 in the above embodiment.
FIG. 3 is a diagram showing an example of a data structure stored in No. 3;

FIG. 5 shows the history storage unit 2 in the above embodiment.
FIG. 4 is a diagram showing an example of a data structure stored in No. 4; The history storage unit 24 stores, for each history unit, the time at which the document operation was performed, the person who performed the document operation, and the document id.
And the type of operation on the document are stored in association with each other. In the example of FIG. 5, two histories performed by Hanako on May 13, 1997 are stored.

FIG. 6 is a diagram showing an example of the data structure stored in the history analysis rule storage unit 25 in the above embodiment. The history analysis rule storage unit 25 stores, for each person in charge of performing a task, a monitoring rule for monitoring an operation history, and a registration rule for determining a task delimiter and a task name from the history.

FIG. 7 is a diagram showing an example of a task management tool window displayed when the system is started in the above embodiment.

FIG. 8 is a flow chart showing the contents (procedure) of the business management tool processing in the above embodiment.

FIG. 9 is a diagram showing an example of a business analysis setting window displayed when the business analysis setting process (step A14) is started in the business management tool process shown in FIG. 8 in the above embodiment. It is.

FIG. 10 is a flowchart showing a procedure of the business management processing when the business analysis setting processing (step A14) is started in the business management tool processing shown in FIG. 8 in the above embodiment.

FIG. 11 is a flowchart showing the procedure of the history monitoring process executed by the history monitor processing unit 3m in the above embodiment. The contents of the document operation given by the parameters are stored in the history analysis rule storage unit 25. Judge whether the corresponding person's monitoring rule is satisfied,
If it satisfies, the document operation content is recorded in the history storage unit 24,
The history analysis processing unit 3q is called using the document operation as a parameter.

FIG. 12 is a flowchart showing the processing procedure of the history analysis processing unit 3q in the above embodiment. The document operation content given by the parameter is registered in the history analysis rule storage unit 25 by the corresponding person in charge. It is determined whether or not the rule in the rule is satisfied, and if so, the document operation is determined as a break (business break), which is the last processing of the business, and the business registration processing unit 3d uses the document operation as a parameter. Call.

FIG. 13 is a flowchart showing the processing procedure of the business registration processing unit 3d in the above embodiment. The person in charge is obtained from the contents of the document operation given by the parameter, and the person in charge in the history analysis rule storage unit 25 is obtained. A business name to be registered is obtained by using a business name rule in the registration rule corresponding to.

FIG. 14 is a diagram showing an example of the data structure in the job storage unit 23 registered by the job registration processing unit 3d in the above embodiment, and here shows an example of the data structure after the job registration process. .

FIG. 15 shows a job search window displayed when the job search process (step A13) is started by the job search processing unit 3e in the job management tool process shown in FIG. 8 in the above embodiment. It is a figure showing an example.

FIG. 16 is a diagram showing an example of the job list window displayed when the job list process (step F5) is started in the job search process shown in FIG. 17 described later in the above embodiment.

FIG. 17 is a flow chart showing the procedure of the business search processing (step A13) in the business management tool processing shown in FIG. 8 in the above embodiment when the business search processing is started.

FIG. 18 shows a business list process (step F) in the business search process shown in FIG. 17 in the above embodiment.
It is a flowchart which shows the procedure of the said business list process when 5) was started.

FIG. 19 shows a business editing process (step G) in the business list process shown in FIG. 18 in the above embodiment.
FIG. 8 is a diagram showing an example of a task editing window displayed when 8) is activated.

FIG. 20 is a diagram showing a business editing process (step G) in the business list process shown in FIG. 18 in the above embodiment.
8) is a flowchart showing the procedure of the business editing process when 8) is activated.

FIG. 21 is a diagram showing an example of a related document search list window displayed when the related document search process (step G7) is started in the business list process shown in FIG. 18 in the above embodiment. It is.

FIG. 22 is a flow chart showing the procedure of the related document search process when the related document search process (step G7) is started in the business list process shown in FIG. 18 in the above embodiment.

FIG. 23 shows an example of the related work search list window displayed when the related work search processing (step I8) is started in the related document search processing shown in FIG. 22 in the above embodiment. FIG.

FIG. 24 is a flowchart showing a procedure of the related work search processing when the related work search processing (step I8) is started in the related document search processing shown in FIG. 22 in the above embodiment. .

FIG. 25 shows an example of a related document search list window displayed when the related document search process shown in FIG. 22 in the above embodiment is started. A display example of a task related to “task name: memo revision” is shown.

The processing functions shown in the above-described flowcharts read a program recorded on a recording medium such as a magnetic disk, for example, and control the operation of the computer, that is, the client PC 10 and the server 20 here. It is realized by.

Here, the operation in the embodiment of the present invention will be described with reference to the above-mentioned figures.

In the document storage unit 22, as shown in FIG.
In one document unit, a document id which is an identifier for uniquely identifying a document, a document name, a name of a creator who created the document, a creation time, and an address to the document body which is a document content are included. They are stored in association with each other.

In the example shown in FIG. 3, the first document includes “document id: D001”, “document name: catalog”, and “creator:
Taro "," Creation time: May 11, 1997 10: 0
A document “0” is stored.

As shown in FIG. 4, the business storage unit 23 stores, for each business unit, a business document id which is an identifier for uniquely specifying a business, a business name, and a person who has performed the business. Are stored in association with each other.

The business contents include a related document id, a document operation type indicating whether the document is referred to or created, a time when the operation was performed on the document, and a comment that can be freely set by the user. It is remembered.

In the example shown in FIG. 4, "job id: J001", "job name: catalog arrangement", and "person in charge: Hanako" are stored in the first job, and two The operation information for the document No. is stored. The first document includes “Document id: D001” and “Time: May 1997
10:00 on March 12 and “Type: Reference” are stored, and the second document contains “Document id: D002”, “Time: 11:00 on May 12, 1997”, and “Type: "Comment" and "comment: Email notification to Taro".

As shown in FIG. 5, the history storage unit 24 stores the time at which a document operation was performed in one history unit.
The person who performed the document operation, the operation type, and the document id are stored in association with each other. The operation types include document creation, document reference, logout, and the like. In the example shown in FIG. 5, two histories performed by "Hanako" on "May 13, 1997" are stored.

The history analysis rule storage unit 25 stores FIG.
As shown in (1), a monitoring rule for monitoring the operation history and a registration rule for obtaining the division of the operation and the operation name from the history are stored for each person in charge of the operation.

Here, the monitor rule is referred to by the history monitor processing unit 3m, and includes a monitoring period, an operation type, and a name of a document to be operated. When "*" is stored in these rules, it indicates that all operations are monitored and recorded in the history storage unit 24.

In the example of Mr. Hanako's monitor rule shown in FIG. 6, a rule for monitoring and recording operations on all documents is stored for all periods with document operation types related to document creation and reference.

In the example of Mr. Jiro's monitoring rule, a rule for monitoring and recording all document operations is stored in a document operation type relating to document reference and logout during the afternoon.

The registration rule is referred to by the history analysis processing unit 3q, and includes a separation rule for extracting a business separation from the history recorded in the history storage unit 24, and a business rule for obtaining a business name from the separated business. Consists of name rules.

The history of the person in charge before the history serving as the delimiter is registered as a single job in the job storage unit 23 by the job registration processing unit. In the example of Mr. Hanako's registration rule in FIG. 6, a rule is stored in which the point at which a document creation operation is performed is set as a task break and the name of the created document is set as a task name. Also, in the example of Mr. Jiro's registration rule, a rule is stored in which the point of logout is set as a task delimiter, and a fixed name “check task” is used as a task name.

An operation example using the apparatus according to the embodiment of the present invention will be described with reference to each data example described above using an example of a window displayed on a display and a flowchart.

FIG. 7 shows an example of the configuration of the window of the business management tool 11 (business management tool window) displayed when the system is started.

Here, buttons for “work analysis setting”, “work search”, and “end” are arranged, and each process corresponding to the operation can be activated by selection designation using a keyboard or a mouse.

FIG. 8 is a flowchart showing the contents (procedure) of processing (business management tool processing) in the business management tool 11.

Here, first, the job management window shown in FIG. 7 is displayed (step A1 in FIG. 8), the command (cmd) input from the user is waited for (step A2 in FIG. 8), and the input command (cmd) is displayed. (Step A in FIG. 8)
3 to A4), start of the business analysis setting process (step A in FIG. 8)
14) or start of the business search process (step A1 in FIG. 8)
3) Or, a process of deleting the window (step A5 in FIG. 8) and ending is performed.

FIG. 9 shows a job analysis setting window displayed when the job analysis setting process (step A14) is started in the job management tool process shown in FIG.
The procedure of the task analysis setting process is shown in the flowchart of FIG.

In the business analysis setting process, first, a business management window shown in FIG. 9 is displayed (step B1 in FIG. 9).
).

In the task analysis setting window shown in FIG. 9, the contents recorded in the history analysis rule storage unit 25 are displayed (step B2 in FIG. 9). The user can set the contents by performing operations such as new creation, update, and deletion (step B3 in FIG. 9). When the user designates an "update" button (steps B4 and B5 in FIG. 9),
The contents set by the user are recorded in the history analysis rule storage unit 25 (step B6 in FIG. 9).

In the display example of the window shown in FIG. 9, FIG.
The same contents as those of the data structure example in the history analysis rule storage unit 25 shown in FIG.

When the user performs a document operation process, the operating system (O
From S), the history monitoring process 3m is called using the document operation content as a parameter. The document operation at this time includes “time”, “person in charge”, “type”, “document id”, and the like shown as an example of the data structure of the history storage unit 24 in FIG.

In order for the history monitor processing unit 3m to be called, it is necessary to set in advance the history monitor processing in the operating system so as to be called when the document operation processing is performed. Since it can be realized by a system, the description thereof is omitted here.

FIG. 11 shows a flowchart of the history monitoring processing in the history monitoring processing section 3m.

In the history monitoring process, the contents of the document operation given by the parameters are stored in the history analysis rule storage unit 25.
It is determined whether or not the monitoring rule of the corresponding person in charge is satisfied (step C1 in FIG. 11).
The contents of the document operation are recorded in the history storage unit 24 (step C2 in FIG. 11). Then, the history analysis processing unit 3q is called using the document operation as a parameter (step C3 in FIG. 11),
Then, return. If the document operation does not satisfy the monitor rule, the process simply returns.

The processing procedure of the history analysis processing unit 3q at this time is shown in the flowchart of FIG.

The history analysis processing unit 3q determines whether or not the document operation content given by the parameter satisfies the delimitation rule in the registration rule of the corresponding person in the history analysis rule storage unit 25 (see FIG. In step 12 (D1), if it is satisfied, the document operation is determined to be the last segment of the job, and the job registration processing unit 3d is called using the document operation as a parameter (step D2 in FIG. 12), and then the process returns. If the document operation does not satisfy the delimiting rule in the registration rule, the process simply returns.

FIG. 13 is a flowchart showing the processing procedure of the business registration processing unit 3d at this time.

The job registration processing unit 3d acquires the person in charge from the document operation content given by the parameter (step E1 in FIG. 13), and the job name in the registration rule corresponding to the person in charge in the history analysis rule storage unit 25. Using the rules, the business name to be registered is obtained as follows (step E2 in FIG. 13).

(1) When the business name rule is “created document name”
In the case of, the name of the last document created in the history corresponding to the person in charge in the history storage unit 24 is obtained, and this is used as the business name.

(2) When the business name rule is “fixed”, the fixed name recorded in the business name rule is used as the business name.

Next, the business registration processing unit 3d records the business name and the person in charge as a new business in the business storage unit (FIG. 13).
Step E3). Then, all operation histories corresponding to the person in charge in the history storage unit 24 are read out and recorded in the business contents in the business storage unit 23 (step E4 in FIG. 13). Thereafter, all operation histories corresponding to the person in charge in the history storage unit 24 are deleted (step E5 in FIG. 13), and the routine returns.

In the state of the registration rule in the history analysis rule storage unit 25 shown in FIG. 6, when the document operation history shown in FIG. 5 is recorded, the business storage unit registered by the business registration processing unit 3d FIG. 14 shows an example of the data structure in 23.

In this case, in the work “Business id: J003”, “Hanako” is “May 13, 1997 10:
The operation of creating “document id: D004” performed at “30” becomes a business break, and is recorded as the business contents together with the operation of referring to “document id: D001” performed at “10:01”. At this time, “catalog organization” which is the name of the created document is recorded as the business name.

[0114] In addition, the job "job id: J004" includes "Jiro" as "May 13, 1997, 13: 3.
The operation logged out to "0" becomes a business break, and "1"
"Check job" is recorded as the job content together with the operation on the two documents referred to at "3:10" and "13:20", and the job name is fixed.

As described above, by setting the history analysis rule by the history analysis setting processing section 3r, the system monitors and records the operation of the user without burdening the user. Since the delimiter and the task name are determined from the operation history and stored in the task storage unit 23, the task can be registered very easily.

In addition to the history analysis rules described here,
As the monitoring rule, the storage destination of the document to be created, the type of the document such as image or text, and the like can be applied. In addition, other factors such as mail transmission and window switching can be applied to the division of the registration rule.

In the following, a description will be given of the search and editing of the registered business.

In the job management tool process shown in FIG. 8, a job search window displayed when the job search process (step A13 in FIG. 8) is started by the job search processing unit 3e is shown in FIG. Figure 1 shows the procedure of the business search process
7 is shown in the flowchart.

In the job search processing by the job search processing section 3e, first, a job search window shown in FIG. 15 is displayed (step F1 in FIG. 17).

The job search window shown in FIG. 15 has an area for inputting information for searching for a job. The user inputs necessary information here, and designates a “search execution” button arranged at the bottom of the window. (FIG. 17 step F2-
F4) The task list processing (step F5 in FIG. 17) for retrieving the task and displaying a list of the corresponding tasks is started.

At this time, the information for retrieving the work includes "work name", "person in charge", "period" in which the work was performed, and the like, and "*" indicating that nothing is designated as an initial value.
Is displayed.

In the example of the job search window shown in FIG. 15, "Hanako" is entered in the "person in charge", and when the "search execution" button is designated in this state, the job performed by Hanako is performed. A business list process (step F5 in FIG. 17) for searching and displaying the relevant business list is started. At this time, the search information described above is given as a parameter to the business list processing.

In the business search processing shown in FIG.
A task list window displayed when the task list processing (step F5) is started is shown in FIG. 16, and a flowchart of the task list processing is shown in FIG.

In the business list processing shown in FIG. 18, first, a business list window is displayed (step G1 in FIG. 18).
Next, using the search information (the job name, the person in charge, and the period) input in the job search window, a search is made in the job storage unit, and the corresponding job information is reflected on the window (step G2 in FIG. 18). In the period, the minimum value and the maximum value of the operation time for all the documents of the business contents are obtained, and are set to the minimum value to the maximum value.

In the example shown in FIG. 16, a task whose "person in charge" is "Hanako" (task name: catalog arrangement) is displayed. A mark is displayed on the left side of each displayed task, and the user can select one task by attaching a reten- tation mark by operating the mouse.

The user designates a “search related document” button arranged at the bottom of the window (FIG. 18, step G3 to step G3).
G4) By doing so, a related document search process for displaying related documents related to the job selected by the tenant mark (FIG. 18)
Step G7) is started. At this time, the task id of the selected task is given as a parameter to the related document search process.

When the user designates a "job edit" button on the job list window, a job editing process for editing the job contents of the selected job shown in the flowchart of FIG. 20 is started. In this job editing process, the job id of the selected job is given as a parameter.

Further, when the user designates a “business integration” button on the business list window, a plurality of businesses registered by the system can be integrated as one. This is used when the unit of work registered by the system is too small.

When the user designates a "business division" button on the business list window, the contents of one business registered by the system can be divided into a plurality of business. This is used when the business unit registered by the system is too large.

In the business list process shown in FIG. 18, the business edit window displayed when the business edit process (step G8) is started is shown in FIG. 19, and the procedure of the business edit process is shown in FIG. Shown in the flowchart.

In this business edit processing, first, a business edit window shown in FIG. 19 is displayed (step H1 in FIG. 20).
The job name, the person in charge, and the job content corresponding to the job id given by the parameter are read from the job storage unit 23 and reflected on the window (step H2 in FIG. 20).

Thereafter, the business name, the person in charge,
Edit the business contents (Step H3 in FIG. 20) and click "Update".
By operating the button (step H4 in FIG. 20)
, H5), and updates the edited contents in the business storage unit (step H6 in FIG. 20).

Further, "Delete" is displayed on the business edit window.
When the button is operated, the business id
Is deleted (step H7 in FIG. 20). Thereafter, the window is deleted (step H8 in FIG. 20), and the routine returns.

By such a business editing process, it is possible to change the business name of a business that has already been registered, delete unnecessary document operations in the business contents, and add document operations.

In the business list process shown in FIG. 18, the related document search list window displayed when the related document search process (step G7) is started is shown in FIG.
1 and FIG. 22 shows a flowchart of the related document search process.

In the related document search process shown in FIG. 22, first, the related document search list window shown in FIG. 21 is displayed (step I1 in FIG. 22).
The period is extracted from the job name of the job corresponding to the job id given by the parameter, the person in charge, and the minimum value and the maximum value of the time for the document in the job content and reflected in the window (step I2 in FIG. 22).

After that, the type and comment corresponding to each document of the job content corresponding to the job id are taken out from the job storage unit 23 and reflected on the window.
, The document name, creator, and creation time corresponding to the document id are extracted and reflected on the window (step I3 in FIG. 22).
).

In the example shown in FIG. 21, "business name: catalog arrangement", "person in charge: Hanako", "period: May 1, 1997"
10:00 on May 2, 11:00 on May 12, 1997 "is displayed, and" document name: catalog "and" document name: memo 1 "are displayed on the related documents.

At this stage, it is possible to search for documents that have been referenced and created by catalog organization, which is a task performed by Hanako.

A □ mark is displayed on the left side of each displayed document, and the user can select one document by attaching a reten- tation mark. The user can display the contents of the selected document (step I9 in FIG. 22) by instructing the "document content display" button arranged at the bottom of the window (step I6 in FIG. 22).

If the "document content display" button is instructed, a process of extracting the document content from the document storage unit 22 based on the document id of the selected document and displaying it on the screen is performed.

If the "Related business search" button is instructed (step I5 in FIG. 22), the related business search process (FIG. 22) is performed using the document id of the selected document as a parameter.
Step I8) is started.

In this related document search process, FIG. 23 shows a related job search list window displayed when the related job search process is started, and FIG. 24 shows a flowchart of the related job search process.

In this related work search processing, first, the related work list window shown in FIG. 23 is displayed (step J1 in FIG. 24), and then the document name corresponding to the document id given as a parameter from the document storage unit 22 is displayed. , Creator, and creation time are extracted and reflected in the window (FIG. 24, step J2).
).

Thereafter, the business that includes the document id in the business content is searched from the business storage unit 23, and the corresponding business is searched for.
The job name, the person in charge, the period, and the type corresponding to the document id in the job content are extracted and reflected in the window (FIG. 2).
I3 in 4 steps).

In the example of the related business search list window shown in FIG. 23, “document name: catalog”, “creator: Taro”, “creation time: May 11, 1997, 11:00”
Are displayed, and the related work shows “work name: catalog arrangement” performed by “Hanako” and “work name: memo revision” performed by “Jiro”.

[0147] At this stage, it is possible to search for the work of catalog arrangement and memo revision related to "document name: catalog" created by Taro.

The user can start the related document search process shown in FIG. 22 by selecting one of the displayed tasks (FIG. 24, steps J4, J5, J).
7).

An example of the related document search list window at this time is shown in FIG. In the example of the related document search list window shown in FIG. 25, "Job name:
The work related to "Memo Revision" is displayed.

As described above, in the apparatus according to the embodiment of the present invention, starting from the task of organizing catalogs performed by Mr. Hanako, a related catalog document created by Taro is searched. Based on this, it is possible to search for the memo revision work performed by Jiro and the memo revision document created by Jiro,
From the viewpoint of business, documents can be related and documents can be searched from various directions.

Also, by setting a history analysis rule by the history analysis setting processing section 3r, the system monitors and records the user's operation without putting a burden on the user, and furthermore, separates the work and the name of the work. Is determined based on the operation history and stored in the operation storage unit 23, the operation of handling documents can be registered very easily without the user's operation burden, and the operability of the operation registration is significantly improved. .

As described above, the documents operated in the business are stored together with the business name and the business person in charge, and the related document search function is provided, so that the relevant document can be searched from the business person or the business name. The required documents can be searched more efficiently.

Further, by storing a document operated in a job together with a job name and a person in charge of the job and providing a related job search function, it is possible to search the contents of the related job from the document name or the creator. The required documents can be searched more efficiently.

Further, the documents operated in the business are stored together with the business name and the business person in charge, and a related document search function and a relevant business search section are provided so that the relevant person or the business name can be used to store the relevant document. Can be searched, and the contents of the related business can be searched from the document name or the creator.

Further, by adding a function of registering a job based on the operation history collected in response to a user's document operation, a user can search for a necessary document without burdening the user with the job registration operation. Can be performed efficiently and quickly.

In the above-described embodiment, the business is
The creation and reference of a normal document is taken as an example, but the present invention is not limited to this, and includes operations such as changing, updating, and deleting the document.
For example, reference to menu information by the menu information service, reference to tests and test results, and the like are also included. For example, it is also possible for an individual to prepare a cooking menu as a document, refer to this document, create a document summarizing strategies for computer games, and refer to this document. Business. Also, simply referring to a document is included in the business of the present invention.

Further, the method described in the above-described embodiment is a program which can be executed by a computer, such as a magnetic disk (floppy disk,
Hard disk, etc.), optical disk (CD-ROM, DV)
D) or the like, it is also possible to write on a recording medium such as a semiconductor memory and apply it to various devices, or to transmit it via a communication medium and apply it to various devices. Also, the computer (the client PC 10 and the server 20) that realizes the apparatus according to the above-described embodiment of the present invention reads the program recorded on the recording medium, and executes the above-described processing by controlling the operation of the program. be able to.

[0158]

As described above in detail, according to the present invention, a function of collecting the contents of a job handling a document and saving the job in units of a job has been added, so that a user is not required to perform an operation, and a related operation can be performed from a document. It is possible to search for tasks to be performed, and to search for related documents from the tasks. As a result, necessary documents and tasks can be searched more efficiently, and various tasks handling documents can be executed smoothly and efficiently.

Further, according to the present invention, there is provided a function for registering and storing a document operated in a job handling a document together with a job name and a person in charge of the job, and a related document search function using this function. And the ability to search for related documents from the person in charge of the job or the name of the job, and a function to register the job based on the operation history collected in response to the user's document operation. The required document search operation can be performed efficiently and quickly without imposing an operation burden.

Further, according to the present invention, there is provided a function for registering and storing a document operated in a job handling a document together with a job name and a person in charge of the job, and a related job search function using this function. The ability to search for related business content from the document name or creator, and to add a function to register business based on the operation history collected along with the user's document operation. It is possible to efficiently and quickly search for a necessary document without imposing a burden on the user.

Further, according to the present invention, a function for registering and storing a document operated in a job handling a document together with a job name and a person in charge of a job, a related document search function using this function, and A business search function is provided so that related documents can be searched from the person in charge or the business name, and the contents of the related business can be searched from the document name or the creator. In addition, by adding a function of registering a job based on the collected operation history, a necessary document search operation can be efficiently and quickly performed without imposing a burden on the user in the operation registration operation.

[Brief description of the drawings]

FIG. 1 is a block diagram showing the overall configuration of a system according to an embodiment of the present invention.

FIG. 2 is a block diagram showing a configuration of a main part in the embodiment of the present invention.

FIG. 3 is a view showing an example of a data structure stored in a document storage unit 22 in the embodiment.

FIG. 4 is a view showing an example of a data structure stored in a task storage unit 23 in the embodiment.

FIG. 5 is a view showing an example of a data structure stored in a history storage unit 24 in the embodiment.

FIG. 6 is a diagram showing an example of a data structure stored in a history analysis rule storage unit 25 in the embodiment.

FIG. 7 is a view showing an example of a task management tool window displayed when the system is started in the embodiment.

FIG. 8 is a flowchart showing a procedure of a business management tool process in the embodiment.

FIG. 9 is a view showing an example of a business analysis setting window displayed when a business analysis setting process (step A14) is started in the business management tool process shown in FIG. 8 in the embodiment.

FIG. 10 is a business analysis setting process (step A14) in the business management tool process shown in FIG. 8 in the embodiment.
9 is a flowchart showing a procedure of the task management process when the application is activated.

FIG. 11 is a history monitor processing unit 3 in the embodiment.
7 is a flowchart showing a procedure of a history monitoring process executed by m.

FIG. 12 is a flowchart showing a processing procedure of a history analysis processing unit 3q in the embodiment.

FIG. 13 is a flowchart showing a processing procedure of a business registration processing unit 3d in the embodiment.

FIG. 14 is a diagram showing an example of a data structure in a job storage unit 23 registered by a job registration processing unit 3d in the embodiment.

FIG. 15 shows an example of a business search window displayed when the business search processing (step A13) is started by the business search processing unit 3e in the business management tool processing shown in FIG. 8 in the embodiment. FIG.

FIG. 16 is a diagram showing an example of a job list window displayed when a job list process (step F5) is started in a job search process shown in FIG. 17 to be described later in the embodiment.

FIG. 17 is a flowchart showing a procedure of the job search process when the job search process (step A13) is started in the job management tool process shown in FIG. 8 in the embodiment.

FIG. 18 is a flowchart showing a procedure of the business list process (step F5) in the business search process shown in FIG. 17 in the embodiment.

FIG. 19 is a diagram showing an example of a job editing window displayed when a job editing process (step G8) is started in the job list process shown in FIG. 18 in the embodiment.

FIG. 20 is a flowchart showing a procedure of the job editing process when the job editing process (step G8) is started in the job list process shown in FIG. 18 in the embodiment.

FIG. 21 is a diagram showing an example of a related document search list window displayed when a related document search process (step G7) is started in the business list process shown in FIG. 18 in the embodiment.

FIG. 22 is a flowchart showing a procedure of a related document search process when a related document search process (step G7) is started in the business list process shown in FIG. 18 in the embodiment.

23 is a related business search process (step I8) in the related document search process shown in FIG. 22 in the above embodiment.
The figure which shows an example of the related business search list window displayed when is started.

FIG. 24 is a related business search process (step I8) in the related document search process shown in FIG. 22 in the embodiment.
9 is a flowchart showing a procedure of a related business search process when a is activated.

FIG. 25 is a view showing an example of a related document search list window displayed when the related document search processing shown in FIG. 22 in the embodiment is started.

[Explanation of symbols]

Reference Signs List 10 personal client processor (client PC) on client side, 11 business management tool, 20 personal computer processor (server) on server side, 21 business management service module, 22 document storage unit (document database), 23 ... Business storage unit (business database), 24: history storage unit, 25: history analysis rule storage unit, 3a: document operation processing unit, 3d: business registration processing unit, 3e: business search processing unit, 3f: related document search processing unit , 3g: related business search processing unit, 3k: business editing processing unit, 3m: history monitoring processing unit, 3n: business division unit, 3p: business integration processing unit, 3q: history analysis processing unit, 3r: history analysis setting processing unit .

 ──────────────────────────────────────────────────の Continued on the front page (72) Kazuaki Shirosho 70, Yanagicho, Saiwai-ku, Kawasaki-shi, Kanagawa Inside the Toshiba Yanagimachi Plant

Claims (20)

[Claims] In a system having a document management function,
Collects the contents of the user's document operation in the business that handles the document, analyzes the break of the business from the history, and adds the usage of the document in the business as an attribute to manage the document and the business in association A document management method comprising: 2. In a client / server system that handles documents, the contents of document operations performed by a user in a business are monitored, and a break of the business is analyzed based on the history thereof. A document search method characterized by enabling at least business retrieval from a document or retrieval of a document from a business by associating and managing them. 3. In a document retrieval apparatus having a document storage means for registering and retrieving a document, in a task handling a document, a task content, a task name, and a person in charge of a task are entered by a user. A business registration management means that collects based on the document operation contents of the above, detects the break of each business from the contents, and registers and manages the contents of the business for each business, and the business name or business person name or document Input means for inputting search designation information including either a name or a document person in charge, and a search for searching for a job or a document related to the job from the registration management means for the job based on the input search designation information And a document search device. 4. A document search apparatus having a document storage means for registering and retrieving a document, wherein a task content, a task name, and a person in charge of the task in the task handling the document are stored in the document retrieval apparatus. Business storage means for storing in units of operation, history storage means for storing an operation history according to the contents of a user's document operation, and monitor rule storage means for storing a monitor rule for recording the contents of a user's document operation in the history storage means. A history monitor processing unit that collects a document operation content of a user in accordance with the monitor rule and records the document operation content in the history storage unit; and a registration rule for extracting a task to be registered from the history content recorded in the history storage unit. Registration rule storage means, history analysis processing means for extracting a task from the history contents stored in the history storage means according to the registration rule, and the history solution A task registration processing means for recording the task extracted by the processing means in the task storage means; an input means for designating a task name or a person in charge of the task; and a task corresponding to the designated task name or the person in charge of the task A business search means for searching the business storage means, a business display means for displaying the searched business, a related document search means for searching the business storage means for related documents operated in the business, and the search. And a related document display means for displaying the selected document. 5. A document search apparatus having a document storage means for registering and retrieving a document, wherein a task content, a task name, and a person in charge of a task in a task handling a document are assigned to a task. Business storage means for storing in units of operation, history storage means for storing an operation history according to the contents of a user's document operation, and monitor rule storage means for storing a monitor rule for recording the contents of a user's document operation in the history storage means. A history monitor processing unit that collects user operation contents according to the monitor rule and records it in the history storage unit; a registration rule storage unit that stores a registration rule that extracts a task to be registered from the recorded history content; History analysis processing means for extracting a task from the history content stored in the history storage means according to a rule; and Task registration processing means for recording tasks in the task storage means; input means for designating a document name or document creator; and retrieving related tasks from the designated document name or document creator from the task storage means. A document search device comprising: a related task search means; and a related task display means for displaying the searched task content. 6. A document search apparatus having a document storage means for registering and retrieving a document, wherein a task content, a task name, and a person in charge of the task in the task handling the document are assigned to the task. Business storage means for storing in units of operation, history storage means for storing an operation history according to the contents of a user's document operation, and monitor rule storage means for storing a monitor rule for recording the contents of a user's document operation in the history storage means. History monitor processing means for collecting the user operation content according to the monitor rule and recording it in the history storage means, registration rule storage means for storing a registration rule for extracting a task to be registered from the recorded history content, History analysis processing means for extracting a task from the history content stored in the history storage means in accordance with the registration rule; and extraction by the history analysis processing means Task registration processing means for recording a designated task in the task storage means, input means for designating a task name or a person in charge of the task, and storing the task corresponding to the designated task name or the person in charge of the task in the task storage Business search means for searching by means; business display means for displaying the searched business; related document search means for searching the business storage means for related documents operated in the business; and Related document display means for displaying; related work search means for searching the work storage means for related work from the document name or document creator; and related work display means for displaying the work searched by the related work search means. A document search device comprising: 7. A document search device having a document storage means for registering and retrieving a document, wherein the content of the job, the name of the job, and the name of the person in charge of the job in the job handling the document Business storage means for storing in units of operation, history storage means for storing an operation history according to the contents of a user's document operation, and monitor rule storage means for storing a monitor rule for recording the contents of a user's document operation in the history storage means. History monitor processing means for collecting a document operation content of a user according to the monitor rule and recording the content in the history storage means; and registration rule storage means for storing a registration rule for extracting a task to be registered from the recorded history content. History analysis processing means for extracting a business from the history content stored in the history storage means according to the registration rule; and A task registration processing means for recording the extracted task in the task storage means, an input means for designating a task name or a person in charge of the task, and a task corresponding to the designated task name or the person in charge of the task. A business search means for searching from the business storage means; a business display means for displaying the searched business; a related document search means for searching the business storage means for a related document operated in the business; A document search device comprising: a related document display unit for displaying a document; and a business edit processing unit for editing the searched business content. 8. A document search device having a document storage means for registering and retrieving a document, wherein a job content, a job name, and a person in charge of a job in a job handling a document are stored. Business storage means for storing in units of operation, history storage means for storing an operation history according to the contents of a user's document operation, and monitor rule storage means for storing a monitor rule for recording the contents of a user's document operation in the history storage means. History monitor processing means for collecting a user operation content in accordance with the monitor rule and recording it in the history storage means; and a registration rule for storing a registration rule for extracting a task to be registered from the history content recorded in the history storage means. Storage means; history analysis processing means for extracting a task from the history content stored in the history storage means according to the registration rule; and the history analysis processing A task registration processing means for recording the task extracted by the step in the task storage means; an input means for designating a document name or a document creator; and a task related to the designated document name or the document creator. Related business search means for searching from storage means, related business display means for displaying the searched business contents, and business editing processing means for editing the searched business contents. Document search device. 9. A document search apparatus having a document storage means for registering and retrieving a document, wherein a task content, a task name, and a person in charge of a task in a task handling a document are assigned to a task. Business storage means for storing in units of operation, history storage means for storing an operation history according to the contents of a user's document operation, and monitor rule storage means for storing a monitor rule for recording the contents of a user's document operation in the history storage means. History monitor processing means for collecting the user operation content according to the monitor rule and recording it in the history storage means, registration rule storage means for storing a registration rule for extracting a task to be registered from the recorded history content, History analysis processing means for extracting a task from the history content stored in the history storage means in accordance with the registration rule; and extraction by the history analysis processing means Task registration processing means for recording a designated task in the task storage means, input means for designating a task name or a person in charge of the task, and storing the task corresponding to the designated task name or the person in charge of the task in the task storage Business search means for searching by means; business display means for displaying the searched business; related document search means for searching the business storage means for related documents operated in the business; and Related document display means for displaying, related work search means for searching the work storage means for related work from the document name or document creator, and work editing means for editing the searched work contents A document search device, comprising: 10. The business content includes at least document identification information, a document operation type including reference and creation of a document, and a time at the time of business registration. Or the document search device according to 9. 11. A computer having a document management function,
Collects the contents of the user's document operation in the business that handles the document, analyzes the break of the business from the history, and adds the usage of the document in the business as an attribute to manage the document and the business in association A machine-readable recording medium on which a program for realizing functions is recorded. 12. A client / server system that handles documents monitors the contents of document operations performed by users in the business, analyzes the division of the business from its history, and correlates the documents with the business in business units. A machine-readable recording medium that records a program for realizing a function that enables management to perform at least a document or a document search function from a document. 13. A computer for a system having a document storage means for registering and retrieving a document and a business storage means, a business content, a business name, and a business person in the business handling the document. A business registration management function for collecting a name based on a user's document operation content, detecting a break of each business from the content, and registering and managing the business content in the business storage means for each business; When the search specification information including any of the name, the business person's name, the document name, or the document person's name is entered, the business or the document related to the business from the business storage means based on the input search specification information. A machine-readable recording medium on which a program for realizing a search function for searching for a document is recorded. 14. A document storage means for registering and retrieving a document, a task storage means for storing a task handling a document, a history storage means for storing an operation history according to a user's document operation content, and a user's document operation content. A monitor rule storage unit for storing a monitor rule for recording in the history storage unit; and a registration rule storage unit for storing a registration rule for extracting a business to be registered from the history content recorded in the history storage unit. A history monitor processing function of collecting a document operation content of a user according to the monitor rule stored in the monitor rule storage unit and recording the content in the history storage unit, and a computer stored in the registration rule storage unit. A history analysis processing function for extracting a task from the history content stored in the history storage means according to a registration rule; A business registration processing function for recording the business extracted by the log analysis processing function in the business storage means, and when a business name or a business person's name is specified, the business name or business person's name corresponds to the specified business name or business person's name A job search function for searching for a job from the job storage unit; a job display function for displaying the searched job; a related document search function for searching a related document operated in the job from the job storage unit; A machine-readable recording medium on which a program for realizing a related document display function of displaying a retrieved document is recorded. 15. A document storage unit for registering and retrieving a document, a business storage unit for storing a business handling a document, a history storage unit for storing an operation history according to a user's document operation content, and a user's document operation content. A monitor rule storage unit for storing a monitor rule for recording in the history storage unit; and a registration rule storage unit for storing a registration rule for extracting a business to be registered from the history content recorded in the history storage unit. A computer of the system comprising: a history monitor processing function of collecting user operation contents according to the monitor rule stored in the monitor rule storage means and recording the content in the history storage means; and a registration rule stored in the registration rule storage means. A history analysis processing function for extracting a task from the history content stored in the history storage means in accordance with A task registration processing function for recording the task extracted by the analysis processing function in the task storage unit; and, when a document name or a document creator is specified, the related task from the specified document name or the document creator is performed. A machine-readable recording medium storing a program for realizing a related task search function for searching from a storage unit and a related task display function for displaying the searched task content. 16. A document storage means for registering and retrieving a document, a task storage means for storing a task handling a document, a history storage means for storing an operation history according to a user's document operation content, and a user's document operation content. A monitor rule storage unit for storing a monitor rule for recording in the history storage unit; and a registration rule storage unit for storing a registration rule for extracting a business to be registered from the history content recorded in the history storage unit. A computer of the system comprising: a history monitor processing function of collecting user operation contents according to the monitor rule stored in the monitor rule storage means and recording the content in the history storage means; and a registration rule stored in the registration rule storage means. A history analysis processing function for extracting a task from the history content stored in the history storage means in accordance with A task registration processing function for recording the task extracted by the analysis processing function in the task storage means, and when a task name or a person in charge of the task is specified, the corresponding task is identified from the specified task name or the person in charge of the task. A job search function for searching from the job storage unit; a job display function for displaying the searched job; a related document search function for searching for a related document operated in the job from the job storage unit; A related document display function of displaying a related document, a related task search function of searching the task storage unit for a related task from the document name or the document creator, and a related task of displaying the task searched by the related task search function. A machine-readable recording medium on which a program for realizing a business display function is recorded. 17. A document storage unit for registering and retrieving a document, a business storage unit for storing a business handling a document, a history storage unit for storing an operation history according to a user's document operation content, and a user's document operation content. A monitor rule storage unit for storing a monitor rule for recording in the history storage unit; and a registration rule storage unit for storing a registration rule for extracting a business to be registered from the history content recorded in the history storage unit. A computer of the system comprising: a history monitor processing function of collecting user operation contents according to the monitor rule stored in the monitor rule storage means and recording the content in the history storage means; and a registration rule stored in the registration rule storage means. A history analysis processing function for extracting a task from the history content stored in the history storage means in accordance with A task registration processing function for recording the task extracted by the analysis processing function in the task storage means, and when a task name or a person in charge of the task is specified, the corresponding task is identified from the specified task name or the person in charge of the task. A job search function for searching from the job storage unit; a job display function for displaying the searched job; a related document search function for searching for a related document operated in the job from the job storage unit; A machine-readable recording medium storing a program for realizing a related document display function of displaying a retrieved document and a business editing processing function of editing the searched business content. 18. A document storage unit for registering and retrieving a document, a business storage unit for storing a business handling a document, a history storage unit for storing an operation history according to a user's document operation content, and a user's document operation content. A monitor rule storage unit for storing a monitor rule for recording in the history storage unit; and a registration rule storage unit for storing a registration rule for extracting a business to be registered from the history content recorded in the history storage unit. A computer of the system comprising: a history monitor processing function of collecting user operation contents according to the monitor rule stored in the monitor rule storage means and recording the content in the history storage means; and a registration rule stored in the registration rule storage means. A history analysis processing function for extracting a task from the history content stored in the history storage means in accordance with A task registration processing function for recording the task extracted by the analysis processing function in the task storage unit; and, when a document name or a document creator is specified, the related task from the specified document name or the document creator is performed. A machine that records a program for realizing a related business search function for searching from a storage unit, a related business display function for displaying the searched business contents, and a business editing processing function for editing the searched business contents A readable recording medium. 19. A document storage unit for registering and retrieving a document, a business storage unit for storing a document handling operation, a history storage unit for storing an operation history according to a user's document operation contents, and a user's document operation contents. A monitor rule storage unit for storing a monitor rule for recording in the history storage unit; and a registration rule storage unit for storing a registration rule for extracting a business to be registered from the history content recorded in the history storage unit. A computer of the system comprising: a history monitor processing function of collecting user operation contents according to the monitor rule stored in the monitor rule storage means and recording the content in the history storage means; and a registration rule stored in the registration rule storage means. A history analysis processing function for extracting a task from the history content stored in the history storage means in accordance with A task registration processing function for recording the task extracted by the analysis processing function in the task storage means, and when a task name or a person in charge of the task is specified, the corresponding task is identified from the specified task name or the person in charge of the task. A job search function for searching from the job storage unit; a job display function for displaying the searched job; a related document search function for searching for a related document operated in the job from the job storage unit; A related document display function of displaying the retrieved document, a related task search function of searching the task storage unit for a related task from the document name or the document creator, and a task editing function of editing the searched task content. A machine-readable recording medium on which a program for realizing the above is recorded. 20. The business content includes at least document identification information, a document operation type including reference and creation of a document, and a time at the time of business registration. Or the document search device according to 19.