CTJ: PM/ORG Meeting Agenda and Notes

[ExperimentsInHonesty]

Overview

Meeting Agendas for PM/Org meetings

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda and Notes

### Prework
- [ ] issue for audit #51
- [ ] Check [CTJ landing page](https://civictechjobs.org/)

### Roll Call

#### Recurring items: Happens on the PM Sunday meeting
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/CivicTechJobs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel)
       - [ ] [Kanika](https://github.com/hackforla/CivicTechJobs/issues/assigned/kchotani)
       - [ ] [Nooria Ali](https://github.com/hackforla/CivicTechJobs/issues/assigned/nooriaali9)
- [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2021-12-26
2022-01-02
2022-01-09
2022-01-23
2022-02-06
2022-02-13
2022-03-06
2022-03-13
2022-03-20
2022-04-03
2022-04-10
2022-05-01
2022-05-29
2022-06-05
2022-07-17
2022-08-07
2022-09-18

2023

2023-02-19
2023-03-19
2023-03-26
2023-04-16
2023-06-06 - did not take place
2023-17-09 - meeting with Bonnie
2023-10-10
2023-16-10
2023-22-10
2023-25-10 - meeting with Bonnie
2023-07-11
2023-15-11 - meeting with Bonnie
2023-21-11

2024

2024-24-01 - meeting with Bonnie
2024-14-02 - meeting with Bonnie
2024-28-02
2024-06-03
2024-12-03
2024-20-03
2024-21-03 - meeting with Bonnie
2024-27-03
2024-03-04
2024-10-04 - meeting with Bonnie
April 17 meeting was cancelled because Karen was on vacation, and missed April 24 due to conflicts in schedule.
2024-01-05
2024-08-05 - meeting with Bonnie
2024-08-05
2024-06-06
2024-03-07
2024-31-07
2024-05-08

Team Leads Meeting

2022-03-14
2023-04-03
2023-09-05
Now replaced by Issue #476

Resources

Bonnie's List of CoP's

[ExperimentsInHonesty]

All the languages from all the Hack for LA projects, can be found in this data store. The website team updates that automatically, daily https://github.com/hackforla/website/blob/gh-pages/_data/external/github-data.json

[nooriaali9]

[August 14, 2024] Agenda and Notes

Prework

• issue for audit Weekly Audit of labels and milestones #51
• Check CTJ landing page

Roll Call

Recurring items: Happens on the PM Sunday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Karen
    • Kanika
    • Nooria Ali
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Discuss if CTJ needs social media accounts: Create Social Media accounts #4
  • Once we are ready to launch - have issues to update social accounts
  • Nooria has been assigned to issue
• Standard Label format that HackForLa follows
• Ice Box No dependency filter broken - Weekly Audit of labels and milestones #51
• Is there a new way to add folks to repo : https://github.com/orgs/hackforla/projects/37/settings/access
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• Open an issue with website team to update project profile - https://www.hackforla.org/projects/civic-tech-jobs
• If it turns out to be hard to complete Skills Matrix - give them instructions for all skills of practice area with Chat GPT prompt, and instructions for uploading resume
• Dependency for above would be 'if user testing proves that too hard for check boxes or want to give up, evolve to give them prompt for more likely to finish.
  Close issue if dependency doesn't prove right
• Future feature - we complete skills matrix for folks with resume and add boxes as needed - Mozilla AI (large language model)
• For future features the general guideline is to 1. Create an issue for any additional future feature 2. Issue should have dependency 3. Add to Ice Box 4. If feature is no longer needed make sure to close issue out
• Labels: Size is dictated by complexity (Small, Medium, Large) - size based on work involved
• Good first issue super descriptive
• Medium - descriptive, more tasks, tell how to test
• Large- need this done, don't know how to do, research, submit proposal
• Labels MUST HAVES: Feature, Role, Size, Complexity, Ready for [product, org rep, etc] (allows folks putting issues in question column to notify the folks that need to review), Ready for prioritization for new issue (confident issue is complete and expectation issue is complete- Nooria) also use Ready for [Merge]
• Preview: Issue making label series (different levels, have a template that new people on team can make other issues) - end of year/beginning of next year

Items for next week's agenda

• Adhoc story label - to track extra work in a new column - Ongoing stuff - would apply for PMs dev or UIUX - agendas would go here & the questions issue that we plan to open for PMs

[kcoronel]

Updates to website: hackforla/website#7314
Updates to VRMS: hackforla/VRMS#1730

[kcoronel]

Hyper link for UXR is broken need to check in on other issues: UXR issues in progress

Send bonnie a note about joining onboarding on 9/9 for UXR testing announcement

[kcoronel]

2024-23-08 Agenda and Notes

Prework

• issue for audit Weekly Audit of labels and milestones #51
• Check CTJ landing page

Roll Call

Recurring items: Happens on the PM Sunday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Karen
    • Kanika
    • Nooria Ali
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ]
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Reviewed issues with everyone
Everyone has work to do within their issues

• @kchotani to share document re: MVP 1 and 2 requirements
• @nooriaali9 working on Kanban org re-org will send async document regarding issues that may need to be closed
• @nooriaali9 will create issue for user flow (assign to Lu)
• @kcoronel to finish up Skills Matrix / PM wiki sync + transfer relevant skills matrix tasks to Ice Box for future iterations and close Skills Matrix issue
• @kcoronel to finish up MK Docs google doc
• @nooriaali9 to look into MK Docs backend

Team wise:

• share the grouping for dev skills with developers
• update team agendas with working hyperlinks

Items for next week's agenda

• 4pm CST/ 2pm Pacific (Fridays)

Future

• Labels