CTJ: Leads Agenda

[kcoronel]

Overview

Meeting Agendas for Leads/PM meetings

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda and Notes

### Prework
- [ ] Check landing page [https://civictechjobs.org/]

### Roll Call

#### Recurring items: Happens on the Monthly Leads Meeting 
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel) - Co-PM
       - [ ] [Kanika](https://github.com/hackforla/CivicTechJobs/issues/assigned/kchotani) - Co-PM
       - [ ] [Lu](https://github.com/hackforla/CivicTechJobs/issues/assigned/fenglugithub) - UX/UI Design Lead   
       - [ ] [Jimmy](https://github.com/hackforla/CivicTechJobs/issues/assigned/JimmyJuarez10) - Dev Lead
       - [ ] [Xiaotian Vivian Li](https://github.com/hackforla/CivicTechJobs/issues/assigned/xxl228) - UXR Lead
- [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Team Leads Meeting

2022-03-14
2023-04-03
2023-09-05

[kcoronel]

2023-07-11 Agenda and Notes

Prework

• Check landing page [https://civictechjobs.org/]

Roll Call

• Sabrina
• Matt
• Bitian
• Melinda
• Jen C.
• Karen

Recurring items: Happens on the PM Sunday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Jen - UX/UI Designer Lead
    • J Wu - UX/UI Research Lead
    • Bitian - Dev. Co-lead
    • Matt - Dev. Co-lead
    • Karen
    • Sabrina
    • Kanika
    • [Melinda]
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Feedback from new meeting structure, any recommendations for folks to be more consistent with updating their issues?
• Can we commit as a team to use team agendas on GitHub?
• Google Drive Reorganization Drive Re-org #467
• First All Team Meeting in January - one idea is to host a team retro, any thoughts?

Operations:

• Dev team - MK docs update/timeline?
• Figma permissions so that PM's can onboard/remove folks as needed
  • Can you confirm the following people: Joyce ([email protected]), Kanika ([email protected]), Alex ([email protected]) & offboard ([email protected])
• Decide whether to keep our December 5 Team Leads meeting; all other December meetings have been canceled
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Design Team Updates:

• Team finished with CMS designs!
• Gabe was managing communications with UXR team as the UXR team conducted user testing
  • UXR team finished testing and will share findings with Design team before sharing with entire team
• The team will work on the Qualifier page and Skills matrix next
• Update for team, losing Tin (he got a promotion! and will need to take a step back), he will touch base with the team in January whether he will be able to volunteer, if he is unable PM's will help recruit for new member to join team
• Blocker: Skills matrix , PMs to coordinate meeting, suggested to invite UXR

Dev Team Updates:

• Team was confused about whether CTJ was a full stack app or a front end app; Alex who recently joined the team has joined some recent People Depot meetings
• Dev decision was to continue to develop CTJ personal backend and database, goal will be to understand card backend, understand what was built and what is still needed to be built and any dependencies that go with building this
• STAGING SITE: https://stage.civictechjobs.org/login (login form and sign in form), does not have backend functionality yet
• Fighting with AWS, PM's to help recruit for Dev with AWS knowledge in January
• Matt made a PR for fixing MK docs, but it hasn't worked

How is team using G-drive
UXR archives previous studies done as well as presentations and findings; Sabrina will connect with UXR team to how to best schedule of renaming/move

Decided to keep December Leads meeting on the calendar for now

Items for next week's agenda

• Coordinate Skills Matrix meeting between UXR & Design [@kcoronel]
• Audit to make sure all former team members have been offboarded [@kcoronel]
• Connect with UXR team for G-drive organization [@sabheasley]
• Connect with UXR team re: GitHub [@kcoronel]
• Recruitment for January: Developer with AWS knowledge, Designer

[kcoronel]

2024-23-01 Agenda and Notes

Prework

• Check landing page [https://civictechjobs.org/]

Roll Call

Recurring items: Happens on the Monthly Leads meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Jen - UX/UI Designer Lead
    • J Wu - UX/UI Research Lead
    • [Melinda]
    • Bitian - Dev. Co-lead
    • [Benny]
    • Karen
    • Kanika
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Jen - talk about offboarding (Figma), listing for new Design lead; is the design user journey - in the Figma
• Dev - Kanika and Karen onboarding Jimmy, Monday, Feb 5 - AWS - bring knowledge of this, Full Stack/Backend dev experience, have done a few projects -- working on issues
• UXR - no additional resources needed at the moment, checking in on folks availability and schedule;
• Skills Matrix - a lot of data to have in the interface - requirement but not much guidance
  • Internship - talk to us -
  • requirements /
• Bonnie about recording onboarding
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kchotani]

2024-23-01 Agenda and Notes

Prework

• Check CTJ Landing Page

Roll Call

Recurring items: Happens on the Monthly Leads Meeting

• Accountability and Support Check.

  • Review assignments for each PM
    • Karen - Co-PM
    • Kanika - Co-PM
    • Lu - UX/UI Design Lead
    • J Wu - UX/UI Research Lead
    • Melinda - UX/UI Research Lead
    • Jimmy - Dev Lead

• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Review Team Roster
• Discuss team priorities for the month
• Review this issue User Personas (UX) #124 with UI/UX research team
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Kanika and Karen to reach out to Alex on Slack letting him know we are offboarding him, ask him to write a closing comment on his assigned issue.

Dev Team

• Reviewing where team left off

• Bitian and Benny have given Jimmy a overview of project and background on decisions for why things were built in a certain way. Team does not feel comfortable using the stack that Ava built - can we pivot?

• Languages used : React (Front-end) [Keeping] , Web Pack for building (team wants to use Vite), Django for backend (backend has not been built, want to use Node.JS).

High sketch overview of architecture as a whole (how front-end meets back-end)

Design Team
Will recruit for at least 3 new members for the team. Lu will work on organizing Figma designs.

• Mobile designs
• Skills Matrix design + testing (in collaboration with UXR)
• Updating current designs after requirements audit

Items for next week's agenda

[kcoronel]

2024-05-03 Agenda and Notes

Prework

• Check CTJ Landing Page

Roll Call

Recurring items: Happens on the Monthly Leads Meeting

• Accountability and Support Check.

  • Review assignments for each Lead
    • Karen - Co-PM
    • Kanika - Co-PM
    • Lu - UX/UI Design Lead
    • Jimmy - Dev Lead

• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Discuss team accomplishments

Dev:
- [ ] Agree on stack the Dev team will use
- Django (backend)
- React (front-end)
- Vite (web pack for building)
- [ ] High sketch overview of architecture as a whole (how front-end meets back-end)

Design:
- [x] Will recruit for at least 3 new members for the team
- [ ] Lu will work on organizing Figma designs

• Discuss team priorities for the month of March
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Dev:

Design:

• Developing Mobile designs
• Finalizing Skills Matrix design + testing (in collaboration with UXR)
• Updating current designs after requirements audit

Items for next week's agenda

[kcoronel]

April 2, 2024 Agenda and Notes

Prework

• Check landing page [https://civictechjobs.org/]

Roll Call

Recurring items: Happens on the Monthly Leads Meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Karen - Co-PM
    • Kanika - Co-PM
    • Lu - UX/UI Design Lead
    • Jimmy - Dev Lead
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Walk though Figma for user flow
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Question about user flow - Kanika walked through Figma design with Lu and Karen

Log In leads to login page
Join Us will lead to Sign Up page
Click on Projects on the Landing Page goes to Search Page
Sign Up leads you through Qualifier Pages

Step 3: Availability time
Step 4: Project page
There is a button for joining onboarding but may switch to have it be "contact x person" similar to GitHub

User is on landing page > Join Us Button > How to Join Page (need to confirm steps), in Step 2 putting in a hyperlink or something giving user instructions to take action to Log In [Lu agreed and left comment in Figma]

Search Page: What is CTA for this page? How does a user get to this page?
Can use filters to get a limited view of open roles
Don't have a seperate search page

Qualifier (3 steps) > Search results page

Change availability - currently ideations for this

Qualifier Page: This has the Skills Matrix and will be the flow users who sign up for accounts take on their journey

Search results only after matrix -- not giving anyone an option to search for roles or projects before they log in. Can click on Projects and can see projects with limited info.

Users who don't sign in - value in showing them roles, what are you interested in (CoP) - show top 3 roles, more please sign in.
Can select more than one CoP.

Add a pop up if the user who is signed in has 0 results show them a page to get emailed

If 0 results for a user who is not signed in - please sign in for available alert

Dev questions:
Any difficulties to land on Qualifier as Home Page for returning users
At what point in the Qualifier Page flow will users be able to Save

Items for next week's agenda

[kcoronel]

May 7, 2024 Agenda and Notes

Pre Work

Roll Call

• Karen
• Kanika
• Jimmy
• Lu

Recurring items: Happens on the Monthly Leads Meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Karen - Co-PM
    • Kanika - Co-PM
    • Lu - UX/UI Design Lead
    • Jimmy - Dev Lead
    • Xiaotian Vivian Li - UXR Lead
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Review meeting notes from last month
• Review user flow with team
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Question for Jimmy: At what point in the Qualifier Page flow will users be able to Save
Jimmy: we can store in cookies and save, but would have to include an opt out functionality - because in CA we need to give users the option to opt out

Question for Jimmy: Any difficulties to land on Search Results page for returning users?
Jimmy: Yes, this is possible

Lu give updates to user flow (in Figma) not finalized:

• Homepage (everyone starts here)
• Log In (existing users) - selected project - applying
• Click project - will show limited version of roles posted (decision was to not limit number of postings shown but instead folks can utilize the filter option)
• New users - go to practice area - skill evaluation - availability calendar - click to join onboarding

Q: Any idea for when user flow will be done?
Lu: currently the Design team is prioritizing finalizing designs for Search Page.

Jimmy: I want to confirm that we are updating Designs even though a lot of work has been done on the front end.
Karen: Yes, we want to ensure a seamless process for users.

Jimmy: For login, we were thinking we could use GitHub as a login for user side. For CMS - we can do GitHub or choose to do an email login.
Question for Bonnie: People Depot what are they doing with login

Priorities for May

Design

• Skills Matrix + Search Results Page -- merge testing as one -- as one flow
• finalize user flow
• CMS -- updates
• User Testing -- ask from UXR

Development

• Moved Dev meetings to Friday's 2pm -- 2hrs -- updates first 30min -- pair programming. Or time to retro demo -- go over code -- team shows what they did.
• Product wise -- working on back-end -- focused on building end points and data schema -- all learning Python -- refactoring code that was there -- building good foundation with schema and end points
• Getting Dev environment going -- ops meeting deals with AWS
• Look for Front end to refactor this

Product:

• Finalize Skills Matrix and request support from UXR for testing.
• Create documentation outlining what our MVP will consist of.

UXR

• Finalize user testing, summarize results and share with team.

Items for next week's agenda

[kcoronel]

June 4, 2024 Agenda and Notes

Prework

• Check landing page [https://civictechjobs.org/]

Roll Call

Recurring items: Happens on the Monthly Leads Meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Karen - Co-PM
    • Kanika - Co-PM
    • Lu - UX/UI Design Lead
    • Jimmy - Dev Lead
    • Xiaotian Vivian Li - UXR Lead
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Admin stuff
• Additional team member UXR
• Karen to send Vivian the template
• Onboard Peter to Design team
• Offboard Leah, Brenda and Sheny

Lu:
Figma has limitations, some of the features can't test
Error message testing - can't simulate this message

Right now have design - frame
more refinement

Front end - give them something new

2 Front End

Questions for Dev:
What’s the first thing that will have to be true to have a dev site in incubator - url live demo environment -- on the internet (with functionality)

• incubator - 1 person - a little of a learning curve

• Make new agenda for next week

  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda