JPH0778138A - Method for appending comment and document processor - Google Patents

Abstract

PURPOSE:To automatically transfer a comment between documents by automatically reappending a comment appended to a certain part in the 1st document to an equivalent position in the 2nd document. CONSTITUTION:The positional information of a comment corresponding to an old document file 51 obtained from an old document comment file 52 is stored in a positional information area 41 and the contents of the comment are stored in a comment content area 42. Set similarity is stored in a similarity area 46. A character string corresponding to the number of characters corresponding to the set similarity is extracted from a line corresponding to the positional information stored in the file 51 and stored in a character string area. A new document file 53 is retrieved based upon the character string stored in the character area and the positional information of a retrieved character string is stored in a candidate area 44. One of the positional information stored in the area 44 is selected based upon a prescribed rule and stored in a new positional information area 45. The comment and positional information stored in respective areas 42, 45 are written in a new document comment file 54.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a comment adding method for adding a comment to a document and a document processing apparatus using the comment adding method.

[0002]

2. Description of the Related Art Conventionally, it has been considered that a user gives some kind of comment to a part of a document (for example, a manual) stored in a floppy disk or the like. FIG. 14 is a diagram showing an example of a document to which a comment is added (hereinafter referred to as an original document) and a state in which the comment is displayed. On the CRT screen 120,
Two windows are displayed. The text window 121 displays the original document, and the comment window 122 displays comments. Therefore, the original document and the comment are displayed in separate windows, and where the comment is added to the original document is indicated by the line 123 connecting both windows.

In this case, as a method of adding a comment to the original document, there is a method of embedding a special code as link information in the data of the original document. The comment is linked to the original document by the link information embedded in the original document, and the comment can be displayed by following this link information. Therefore, in the method of embedding the link information in the original document, the user who makes the comment needs the authority to embed the link information in the original document. Also, the original document file will be viewed by the same comment no matter which user opens it, and it will be viewed by another person if a comment is added. And the content (text) of the comment may be stored in the same file as the original document,
It may be different.

As a method in the case of considering a user who cannot change the original document, the original document and the comment are stored in separate files (the original document file and the comment file), and the ids of both files are displayed at the time of display. There is also a method of booting the system by giving (file name etc.) and combining and displaying them. In this case, the comment file side has information about which part of the original document the comment corresponds to. For example, it has position information that the comment corresponds to what character from the beginning of the original document file.

In this method, each user can have a comment file separately, and the original document file is shared by all users. Therefore, it is not necessary to have the authority to change the original document file, and it is possible to view the document while seeing only the comment added by oneself without seeing the comment added by another person. Needless to say, it is also possible to read a document while seeing the comment added by another person, as long as the file of the comment added by another person can be read.

[0006]

In the above-described conventional example, the number of characters from the beginning of the original document file is used as the position information indicating where in the original document the comment is added, or a special character is included in the original document data. The method of embedding a code (mark) is used. Therefore, the position information of the comment and the state of the original document file are closely related. For this reason, when a part of the original document is changed to a new version and becomes a completely different document in terms of data, even if the contents are similar, the comments that have been added until then. There was a problem that all were invalidated.

For example, when a comment is added using the link information, when the changed document (new document) is provided as a new document file, the link information is embedded in the provided new document file. Therefore, it is necessary to re-embed the special code as link information. When the number of characters from the beginning of the document is used as the comment position information, if there is a change in the provided new document that causes an increase or decrease in the number of characters, the position (number of characters from the beginning) to which the comment should be added will be changed after that. Because they are different
In the position information of the comment file for the document before change (old document), the comment is not added to the correct position of the new document.
Therefore, also in this case, it is necessary to change the position information of the comment.

[0008] In particular, in the case of manuals that are upgraded by some small corrections or addition of sentences,
The contents of the new document after the version upgrade are not significantly different from the contents of the old document before the version upgrade. Therefore, the comment for the old document has the same meaning for the new document. However, in the above-mentioned conventional technique, since the data of the original document is rewritten, the problem that old comments cannot be utilized frequently occurs. Then, when trying to use the comment of the old document as the comment of the new document, the work of transferring the comment as described above is necessary, which is very troublesome.

The present invention has been made in view of the above problems, and automatically adds a comment added to a certain part of the first document to an equivalent position in the second document. It is an object of the present invention to provide a comment assigning method and a document processing device that automatically perform the transfer of comments between documents.

[0010]

A document processing apparatus according to the present invention for achieving the above object has the following configuration. That is, in a document processing apparatus having a function of adding a comment to a document, a storage unit that stores the comment for the first document and position information indicating the position and range of the comment in association with each other. Setting means for setting a similarity degree for extracting a similarity range similar to the comment giving range from the document, information of the comment giving range of the first document extracted based on the position information, and the similarity degree Search information generating means for generating search information based on the search information, searching means for searching the similar range in the second document by the search information by the search information generating means, and the second searching area by the searching means. Determining means for determining the similarity range of the document as the position information of the comment corresponding to the second document, and the position information determined by the determining means and the above description. In correspondence with said comments means, characterized in that it comprises generating means for generating a comment information for the second document.

The comment giving method according to the present invention for achieving the above object has the following configuration. That is,
In a comment giving method for giving a comment to a document in an information processing apparatus or the like, a storage step of storing a comment for the first document and position information indicating a given position and range of the comment in association with each other, A setting process for setting a degree of similarity for extracting a similarity range similar to the comment addition range from the second document, and information of the comment addition range of the first document extracted based on the position information and the similarity. A search information generating step for generating search information based on the search degree, a search step for searching a similar range in the second document by the search information by the search information generating step, and the first step searched by the search step. A determination step of determining the similarity range of two documents as position information of a comment corresponding to the second document, and a determination step determined by the determination step. Characterized in that the said comments location information and the storage step in correspondence and a generation step of generating comment information for the second document.

The "character string" referred to in the present invention includes not only characters but also various symbols handled by a document processing device and the like, information such as underlining and the like.

[0013]

In the above structure, the comment addition range is extracted from the first document based on the comment position information stored in the storage means. Then, similarity range search information is generated based on the extracted comment addition range and the degree of similarity set by the setting unit. Next, the second document is searched by using the similar range search information to detect a similar range similar to the comment range of the first document from the second document. The comment information corresponding to the second document is generated by associating the position information of the similar range thus obtained with the comment.

[0014]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT A preferred embodiment of the present invention will be described below with reference to the accompanying drawings.

<Embodiment 1> An embodiment of the present patent will be described below with reference to the drawings.

FIG. 1 is a block diagram showing the schematic arrangement of the document processing apparatus according to the first embodiment. 1 is a console,
It is equipped with an input device such as a keyboard and a mouse and a screen display device such as a CRT. FIG. 2 is a diagram showing the device configuration of the console 1, in which a CRT 1a as a screen display device, a keyboard 1b, and a mouse 1c are shown. 2 is CP
U, which controls the entire document processing apparatus. A control program for the CPU 2 to execute various processes is stored in the program memory 6 and is composed of, for example, a ROM. The work memory has various areas used by the CPU 2 to execute various processes.
It is composed of AM. The document memory 5 stores files such as documents and comments, and is composed of, for example, a RAM. Each of the above components is connected to the computer bus 3.
The program memory 6 stores a comment giving program 61 which describes the flowchart of FIG. 6 described later.

The work memory 4 has the following areas. The position information area 41 is an area for storing the position information of the comment read from the old comment file 52. The comment content area 42 is an area for storing a content character string of the comment read from the old comment file 52. The candidate area 44 is an area for storing the position information of the new document file position corresponding to the position information stored in the position information area 41. The new position information area 45 is an area for storing the position information selected from the position information stored in the candidate area 44. The similarity area 46 is an area for storing a specified similarity (described later). The first character string area 47 is an area for storing the character string of the old document file 51 extracted by the position information stored in the position information area 41 and the similarity stored in the similarity area 46.

The document memory 5 stores document files and comment files. In the present embodiment, it is assumed that the old document file 51 stores a file before being changed, which has already been commented. The old document comment file 52 is a comment file corresponding to the old document file 51. The new document file 53 is, for example, a document file after a change is made to the old document file, and it is assumed that no comment has been added yet. The new document comment file 54 is a comment file corresponding to the new document file 53, and it is assumed that comment information is not yet stored.

Next, how to add a comment to the original document in the first embodiment will be described. Here, “document” refers to a document to which a comment is added.

One comment file corresponds to one document. Documents are ordinary text files, not anything special. The correspondence between the document file and the comment file can be made as the comment file name by adding some extension to the document file name. For example, the name of a comment file for a document file named docl is docl. c
It should be omentment. One comment information is composed of a pair of position information and comment content. The contents of the comment file are a plurality of the comment information arranged.

In the first embodiment, it is assumed that a document is an array of data separated by line breaks, and comments are added line by line. The lines to which a comment is added are specified by the number of lines from the beginning of the document file. For example, in FIG.
In the document shown in, the line beginning with "aiueo" (first
If you add the comment "Mamimumemo" to the line) and the comment "Rarirurero" to the line starting with "Tachitsuto" (the second line), the contents of the comment file will be as shown in Fig. 4. .

One comment information is <comment>
It is sandwiched between the character string and </ comment>. Position information (line number indicating the line from the beginning of the document file) sandwiched between <place> and </ place>, <content> and </ conte
Comment content sandwiched between nt> (comment itself)
Has been inserted. In the case of the comment information in the comment file of FIG. 4, the first comment information indicates that the comment “Mamimumo” is added to the first line from the beginning of the document file shown in FIG. There is. The second comment information indicates that a comment “Larirello” is attached to the second line from the beginning of the document file shown in FIG.

When the document file and the comment file prepared as described above are present, this document can be displayed on the display screen of the CRT 1a as shown in FIG. 5 by the conventional technique. Window 500 displays the document and window 501 displays the first comment. Further, the window 52 displays the second comment.

It is assumed that the document file of the first version exists and the comment file corresponding to the document file is created as described above. Here, it is assumed that this document file is slightly modified and a second version of the document file is created and provided to the user. At this time, if the comment file attached to the document file of the first version is used as it is, the comment cannot be correctly displayed on the document of the second version in which the characters have been exchanged.

Here, a method for changing the comment file attached to the first version to a file corresponding to the document of the second version will be described. The document of the first version is the old document file 51, and the comment file corresponding to the document of the first version is the comment file 5 for the old document.
2 and the second version of the document is the new document file 5
Set to 3. Then, the newly generated comment file for the second version document is set to the comment file 5 for the new document.
Set to 4.

In the first embodiment, "n-character matching" is used as a means for searching for a similar or matching portion in the new document to which the commented portion in the old document is similar. Here, "n character matching" means that the first n characters of the commented part in the old document are taken out, and the character string starting with these is a data unit (line unit, character Whether or not they exist in the unit) is the criterion for similarity or agreement.

For example, assuming that a document is an array of data delimited by line feeds, "n character matching" will be described with the unit of data to which a comment is added as a line unit.

The document in which the comment is added to the line "Aiueoka Kikuko, Sashisuseso" is the old document. For a new document that contains the line "Aiue tatsutetsu kikuko, sashisuseso", perform "n = 4""n-charactermatch", and the first 4 characters of "aiueokakikukeko" By making a match, it is judged that the lines of "Aiue tatsutetsu tokikuko, sashisuseso" are similar. If "n characters match" with "n = 5", the first 5 characters "aiueo" will be matched, and the line "aiue tatsutetsu tokikuko, sashisuseso" will be similar. Judge not to.

By changing the value of n, it is possible to change the degree of similarity, so that it is possible to flexibly determine similarity or agreement. Here, this value of n is called “similarity”.

In the first embodiment, as the similar portion searching means, the above-mentioned "n-character matching" means is used, and the portion (line) in the new document file 53 to which the comment is to be attached.
If there are multiple relevant parts (lines), select the one that is closest to the commented position in the old document (line number indicating the line from the beginning). To do.

FIG. 6 is a flow chart for explaining the processing procedure for creating the new document comment file 54 by the document processing apparatus of the first embodiment. Note that FIG. 6 also clearly shows the memory area of the storage destination or reference destination of various data in each step of the flowchart.

First, in step S71, the similarity (numerical value) is input using the input device of the console 1. The inputted similarity is calculated in the similarity area 4 in the working memory 4.
6 is stored.

Next, in step S72, the position information (line number) to which a comment is added and the comment contents thereof are read from the old document comment file 52, and the position information area 41 and the comment contents in the working memory 4 are read out, respectively. Store in area 42.

Next, in step S73, the position information area 4
Based on 1 and the position information and similarity stored in the similarity area 46, only the number of characters designated by the similarity is extracted from the beginning of the line in which the comment is attached in the old document file 51. The extracted character string is stored in the character string area 47 in the work memory 4.

Next, in step S74, the new document file 5
3 is searched for a line starting with the first character string stored in the character string area 47, and if there is, what line in the new document file 53 it is (line number). Is stored in the candidate area 44 of the working memory 4 as a candidate. This search is executed for all the sentences of the new document file 53, and if there are a plurality of lines in the new document file 53 that match the search, a plurality of candidates are stored in the candidate area 44.

In step S75, it is determined whether or not the candidate is retrieved in step S74, and if it is retrieved, the process proceeds to step S76.

In step S76, the old document file 51
The one closest to the position of the comment (stored in the position information 41) attached with is selected from the candidates and stored in the new position information area 45 as new position information.

In the first embodiment, a candidate numerically closest to the position stored in the position information area 42 is selected as a criterion for this closeness. For example, if there is a comment attached to the "second line" of the old document file 51 and there are candidates "third line" and "fourth line", The third line "is selected as the new position information. To do this, simply compare the line numbers and select the closer one. Also. , If they are the same closeness, the smaller one shall be selected.

In step S77, the new position information area 4
5 and the content stored in the comment content area 42,
The new document comment file 54 is written in accordance with the comment file format as shown in FIG.

If no candidate is retrieved in step S75, the process proceeds to step S78. Therefore, nothing is written in the new document comment file 54. The new document comment file 54 has a file name obtained by adding a specific extension to the name of the new document file 53. If such a file does not exist, a new file is created and a new file with the same name is already created. If the file exists, add comment information to it.

In step S78, it is determined whether the processing has been completed for all the comment information in the old document comment file 52. Then, if the unprocessed comment information remains, the process returns to step S72 to repeat the above process. If no unprocessed comment information remains, this process ends.

By the above processing, the new document comment file 54 corresponding to the new document file 53 can be created from the old document file 51 and the old document comment file 52 corresponding thereto.

As described above, according to the document processing apparatus of the first embodiment, it is possible to automatically re-add a comment added to a certain part of the old document to a position corresponding to the old document of the new document. Becomes

It is possible to optimize the transfer of comments by changing n, that is, the degree of similarity. For example, in the case where the comment transfer fails in “n character matching” of “n = 5”, if the candidate is obtained by changing to “n = 4”, that is, by reducing the degree of similarity, “n = 4 ”, it can be considered that the optimum value of the similarity is obtained. Further, in the case of “n = 5” “n character match”, if there are multiple candidates for comment transfer, the candidates may be narrowed down by changing to “n = 6”, that is, by increasing the degree of similarity. If possible, “n = 6” is a more appropriate value as the similarity from the viewpoint of similarity, and it can be considered that the optimum value is obtained. That is, by changing the degree of similarity, it becomes possible to obtain the optimum value of the degree of similarity in the transfer of comments.

Therefore, when a plurality of candidates are obtained by the search processing in step S74 of the first embodiment, it is possible to increase the similarity one by one and narrow down the candidates. On the contrary, if there are no candidates, the similarity may be lowered by one and the search may be performed again.

The means using this "n-character matching" is particularly effective when the beginning of the commented part does not change, such as when a new character string is inserted in the commented part. is there.

It should be noted that it is conceivable to apply "n-character match" to the end character string of the commented portion instead of applying it to the start character string of the commented portion as in the present embodiment. . In this case, the realization means is almost the same as that of the first embodiment, and the portion handled as the "leading character string" may be handled as the "tailing character string". Also by this, the same effect as that of the first embodiment can be obtained.

Further, by applying "n character matching" to the first character string and the last character string at the same time, there is an effect that a more accurate search can be performed.

In the first embodiment, the line in which the first character string of each line of the new document file matches is searched in the search process of step S74, but the present invention is not limited to this. For example, when there is a matching character string in any part of each line, that line may be used as a candidate.

<Second Embodiment> Next, a second embodiment will be described.

In the first embodiment, the document file was just a text file. In the second embodiment, it is assumed that the document has a predetermined structure. A document is divided into document elements according to its logical structure. Here, the document element is an element that constitutes the document.

Here, in order to simplify the explanation, the document element doc (document) is composed of a plurality of sec (chapter), and s
ec is one heading and multiple pars
Limited to those consisting of (paragraph). FIG. 7 shows an example of the structure of a document having the above structure. In this example,
There are two chapters (81, 82) in one document. For example,
In chapter 81, chapter 811 is "Introduction",
There are two paragraphs (812, 813), "aiueo" and "kakikukeko".

FIG. 8 is a block diagram showing the schematic arrangement of the document processing apparatus according to the second embodiment. Reference numerals 11 to 16 in the figure denote the reference numerals 1 to 6 in FIG.
1 is substantially the same as that of FIG. 1, and only the part different from FIG. 1 will be described here. The work memory 14 further includes a chapter area 148 for storing the chapter heading of the chapter (sec) in which the comment is located. Further, inside the program memory 16, a comment giving program 62 which describes the processing shown in the flowchart of FIG. 11 described later is stored.

In the case of the document having the structure shown in FIG. 7, the document file is described in the form shown in FIG. The entire document is sandwiched between <doc> and </ doc>,
Each chapter is sandwiched between <sec> and </ sec>. And the chapter titles are <heading> and </ heading>
Each paragraph is sandwiched between <par> and </ par>
It is sandwiched between. Structure the document in the format described above. That is, (1) a character string sandwiched between "<" and ">" is a document element (this is called a document ancestor), (2)
A character string consisting of "<", a document element name and ">" is a document element start symbol indicating the start of a document element, and (3) a character string consisting of "<", "/", a document element name and ">". Is a document element end symbol indicating the end of the document element, and (4) the part sandwiched between the document element start symbol and the document element end symbol indicates the content of the document element.

Also in this embodiment, the document and the comment are stored in separate files. Different from the first embodiment, the document file is described by a method in which the structure of the document is specified as shown in FIG. Comments are paragraph-based (<
The document file starts with par> and ends with </ par>), but the comment file contains information consisting of a combination of position information (paragraph number) indicating the number of the paragraph from the beginning of the document file and the comment content. To have.
The commented range shall not extend over two or more document elements in the document file.

For example, in the document file as shown in FIG. 9, the paragraph "Kakikukeko" in the "Introduction" section is accompanied by a comment "Gagigugego", and the section "Outline of this document" is added. If you add the comment "Zazizuzezo" to the paragraph "Sashisuseso",
The comment file is as shown in Fig. 10.

In the present embodiment, as the similar part retrieval means, the new document has a part having the same title as the information (chapter information) beginning with <heading>, and the old document is included in the new document. Based on the commented paragraph in the commented file, "n characters match"
A method is used in which a search is performed using (the first character string), and when there is a corresponding paragraph, the paragraph is evaluated as a similar paragraph. Further, the similarity in the second embodiment is similar to the similarity used in the first embodiment, and a detailed description thereof will be omitted here. However, in the first embodiment, it is a line unit, but in the second embodiment, it is a paragraph unit. Becomes

It is assumed that the document file of the first version as described above exists and the comment file corresponding to the document file is created. Here, it is assumed that this document file is slightly modified and a second version of the document file is created and provided to the user. At this time, if the comment file attached to the document file of the first version is used as it is, the comment cannot be correctly displayed on the document of the second version in which the characters have been exchanged.

Here, a method of changing the comment file attached to the first version to a file corresponding to the document of the second version will be described. Note that the first version document is the old document file 151, the comment file corresponding to the first version document is the old document comment file 152, and the second version document is the new document file 153. Then, the newly generated comment file for the second version document is used as the new document comment file 154.

Next, the process of creating the new document comment file 154 will be described. FIG. 11 is a flowchart showing the procedure for creating the new document comment file 154 by the document processing apparatus according to the second embodiment. In addition, in FIG. 11, the memory area of the storage destination or reference destination of various data in each step of the flowchart is also shown.

First, in step S111, the similarity (numerical value) is input using the input device of the console 1. The input similarity is stored in the similarity area 146 in the work memory 14.

Next, in step S112, the position information (paragraph number) to which the comment is attached and the comment contents are respectively written from the old document file comment file 152 in the position information area 14 in the working memory 14.
1, stored in the comment content area 142.

Next, in step S113, based on the information stored in the position information area 141 and the similarity area 146, the comment is added to the similarity from the head of the paragraph added in the old document file 51. Extract the specified number of characters. At the same time, the titles of the chapters with comments are extracted. The extracted character string and chapter are stored in the character string area 147 and the chapter area 148 in the work memory 4.

Next, in step S114, when there is the same title as the title stored in the title area 148 among the titles in the new document file 53, the head character string area 147 is further included in the title. Search for a paragraph beginning with the first string stored in. If it is searched, the number of the paragraph in the new document file 53 (paragraph number) is calculated, and this is used as the new position information in the new position information area 14 of the working memory 14.
Store in 5. The search should end at the first hit, if any.

In step S115, steps S113,
It is determined whether or not the search executed in step S114 is successful, and if successful, the process proceeds to step S116.

In step S116, the contents of the new position information area 145 and the comment contents area 142 are read and written in the comment file 54 for the new document in the comment file format as shown in FIG.

If the search is unsuccessful in steps S113 and 114, the process proceeds from step S115 to step S117, and nothing is written to the new document comment file 154.

In step S117, it is determined whether the processing has been completed for all the comment information in the old document comment file 152. If unprocessed comment information remains, the process returns to step S112 to repeat the above process. If no unprocessed comment information remains, this process ends.

By the above processing, the old document file 151
Then, the new document comment file 154 corresponding to the new document file 153 can be created from the old document comment file 152 corresponding thereto.

Since the structure of the document does not change much between the old document and the new document, character strings are compared within the same chapter range in this way, and if they are the same, that part is the old document and the new document. The comment is added as having the same meaning content. As described above, in this embodiment, since the document structure is used, there is an effect that the reliability of comment replacement is improved and the processing efficiency is improved.

Although the comment position is specified in paragraph units in the above-described second embodiment, the present invention is not limited to this. For example, as described in the first embodiment, the comment position is specified in line units. May be.

<Third Embodiment> In the third embodiment, a means using a "similarity function" is used as a means for retrieving a similar / matching portion in the new document to which the commented portion in the old document is similar. The "similarity function" used here is to calculate the percentage of words (for example, nouns) included in a character string to be compared in a character string to be compared, and to specify that value. It is determined whether or not it is equal to or more than the determined similar determination reference value. For example, the similarity criterion value is 75%
If 8 of the 10 specified character strings appear in the character string to be compared, the appearance rate in this case is calculated as 80%, and the character to be compared is calculated. It is determined that the string is similar to the character string used as the comparison reference.
By changing this similarity determination reference value, flexible similarity / match determination can be performed. Here, this judgment reference value is called "similarity".

FIG. 12 is a block diagram showing the schematic arrangement of the document processing apparatus according to the third embodiment. Note that the configuration of each part of reference numbers 21 to 26 in this figure is the same as the configuration of each part of reference numbers 1 to 6 in FIG. 1 of the first embodiment, and detailed description thereof will be omitted.

A method of generating a comment file corresponding to the second version document from the comment file attached to the first version document will be described.

The first version of the document is the old document file 2
51, the second version document is the new document file 253, and the comment file corresponding to the old document file 251 is the old document comment file 252. The comment file corresponding to the newly generated new document is referred to as a new document comment file 254.

In the third embodiment, as in the first embodiment, it is assumed that the document is a line of data separated by line breaks and the comment position information is added line by line. Further, as a means for retrieving the similar portion in the new document file 253, the above-mentioned “similarity function” means is used to determine the line in the new document file 253 to which a comment should be added. If there are multiple corresponding lines, select the one with the largest value of the similarity function, and if it is still not determined as one, the position in the old document where the comment was added (line number from the beginning ) Shall be selected closest to.

FIG. 13 is a flow chart for explaining the similar part searching means in the third embodiment.

First, in step S131, the degree of similarity (numerical value) is input using the input device of the console 1.
The inputted similarity is stored in the similarity area 246 in the work memory 24.

Next, in step S132, the position information (line number) to which the comment is added and the comment contents thereof are read from the old document comment file 252, and the position information area 241 and the comment contents in the working memory 24 are read respectively. Stored in area 242.

Further, in step S133, all the character strings of the line to which the comment is added in the old document file 251 are extracted. This is simply extracted from the old document file 251 by the position information stored in the position information area 241. The extracted character string is stored in the character string area 243 in the work memory 24.

Next, in step S134, step S1
The character string area 243 extracted in 33 is parsed and words are extracted from it. For example, as a word
Extract only nouns. The extracted words are stored in the word group area 249 in the work memory 24.

Next, in step S135, a similar portion is searched in the new document file 253 based on the word group 249 extracted in step S134. The appearance rate of the words in the word group 249 is calculated for each line in the new document, and the search is performed depending on whether or not the value is larger than the value of the similarity stored in the similarity area 246.

If there is a similar line, the number of the line from the beginning of the new document file 53 is calculated, and this line number and the calculated appearance rate are used as candidates for the working memory. It is stored in 24 candidate areas 244. This search is executed for all the sentences of the new document file 53. If there are a plurality of lines in the new document file 53 that match the search, a plurality of candidates are stored in the memory.

In step S136, the above-mentioned step S1 is executed.
It is determined by 35 whether or not a candidate is searched, and if one or more candidates are searched, the process proceeds to step S137.

In step S137, the candidate area 244
The candidate with the highest appearance rate is selected from the candidates stored in. If there are multiple candidates with the highest appearance rate,
The candidate closest to the comment position (position information stored in the position information area 241) attached to the old document file 251 is selected, and this is used as new position information in the new position information area 245 of the working memory 24. Store.

In the third embodiment, as a criterion for this closeness, a candidate numerically closest to the position information in the position information area 242 is selected.

In step S138, the contents of the new position information area 245 and the comment contents area 242 are written as comment information in the comment file for new document 254 in the comment file format as shown in FIG.

If no candidate is obtained by the search in step S135, the process proceeds from step S136 to step S139, and the comment file 25 for the new document is entered.
Nothing is written to 4. The new document comment file 254 has a file name obtained by adding a specific extension to the new document file name. If no such file exists, a new file is created and a file with that name already exists. If it exists, the comment information is written to the file.

In step S139, the old document file 2
A comment file 254 corresponding to the new document file 253 can be created from 51 and the comment file 252 corresponding thereto.

The means using this "similarity function" is especially useful for replacing comments when similar words are used to some extent even if the contents of the commented character string are changed in the new document. It is effective.

Although the comment position is specified line by line in the third embodiment, it may be specified in paragraph units in a predetermined document structure as in the second embodiment.

As a means for retrieving a similar / matched part in the old document, the commented part in the old document is regarded as a completely identical part to the commented part in the old document. According to the nature of the document, a plurality of search means, such as the means according to the first embodiment, the means based on “n character matching” described in the first embodiment, and the means based on the “similarity function” described in the third embodiment are appropriately switched or combined. It is also possible for a child to carry out it. By performing this switching or combination, it is possible to effectively operate each search means according to the situation and avoid failure of comment transfer as much as possible. Note that the above-mentioned "exact match" specifies the position of a comment by the start position and the end character position, and a character string that completely matches the character string in the range determined by the start and end character positions in the old document. When exists in the new document, a comment is added to that part of the new document.

Although the number of characters and the number of lines from the beginning of the document are used as the method for specifying the comment position in each of the above embodiments, the method is not limited to these. For example, even if a comment position is specified by embedding a special code such as link information in a document, the present invention is applied if the special code is detected and the character string at that position is extracted. can do.

The present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Further, it goes without saying that the present invention can be applied to the case where it is achieved by supplying a program to a system or an apparatus.

[0095]

As described above, according to the comment giving method and the document processing apparatus of the present invention, the comment given to a certain portion of the first document is automatically placed at the same position in the second document. It is possible to re-add comments to documents, and there is an effect that comments can be automatically transferred between documents.

Furthermore, by appropriately changing the setting of the "similarity", which is the determination reference value for the equivalent position, it is possible to flexibly search for similar parts.

[0097]

[Brief description of drawings]

FIG. 1 is a block diagram illustrating a schematic configuration of a document processing apparatus according to a first exemplary embodiment.

FIG. 2 is a diagram showing a device configuration of a console.

FIG. 3 is an explanatory diagram illustrating an example of a document file according to the first exemplary embodiment.

FIG. 4 is a diagram illustrating a data structure of a comment file according to the first embodiment.

FIG. 5 illustrates an example of a comment display screen according to the first exemplary embodiment.

FIG. 6 is a flowchart illustrating a processing procedure for creating a comment file for a new document according to the first exemplary embodiment.

FIG. 7 illustrates a document structure according to a second exemplary embodiment.

FIG. 8 is a block diagram illustrating a schematic configuration of a document processing apparatus according to a second exemplary embodiment.

FIG. 9 is a diagram illustrating a data structure of a document file according to the second embodiment.

FIG. 10 is a diagram illustrating a data structure of a comment file according to the second embodiment.

FIG. 11 is a flowchart illustrating a processing procedure for creating a new document file according to the second exemplary embodiment.

FIG. 12 is a block diagram illustrating a schematic configuration of a document processing apparatus according to a third exemplary embodiment.

FIG. 13 is a flowchart illustrating a processing procedure for creating a new document file according to the third exemplary embodiment.

FIG. 14 is a diagram showing an example of a screen display in a conventional example.

[Explanation of symbols]

 1 Console 2 CPU 3 Computer Bus 4 Working Memory 5 Document Memory 6 Program Memory

 ─────────────────────────────────────────────────── ─── Continuation of the front page (72) Inventor Tadashi Yamakawa 3-30-2 Shimomaruko, Ota-ku, Tokyo Canon Inc.

Claims (12)

[Claims] 1. A document processing apparatus having a function of adding a comment to a document, and a storage unit that stores the comment for the first document and position information indicating the position and range of the comment in association with each other. Setting means for setting a degree of similarity for extracting a similarity range similar to the comment addition range from the second document; information of the comment addition range of the first document extracted based on the position information; Search information generating means for generating search information based on similarity; search means for searching the similar range in the second document by the search information by the search information generating means; Determining means for determining the similarity range of the second document as position information of the comment corresponding to the second document; and position information determined by the determining means. A document processing apparatus comprising: a generating unit configured to generate a comment information for the second document by associating a report with the comment in the storage unit. 2. A document processing apparatus having a function of adding a comment to a document, and a storage unit that stores a comment to the first document and position information indicating a position and range of the comment in association with each other. Setting means for setting the number of characters for determining the number of characters to be extracted from the comment addition range as similarity, and setting by the setting means from the comment addition range of the first document extracted by the position information of the storage means A search information generating unit that extracts a character string having the number of characters and uses this as search information in a similar range; and a searching unit that searches the second document for a similar range based on the search information generated by the search information generating unit. Determining means for determining the similar range and position searched by the searching means as position information of the comment corresponding to the second document, Document processing apparatus comprising: a generating means for generating the comments and comment information for the second document in correspondence with the positional information and the storage means determined by said determining means. 3. When a plurality of character strings are searched by the searching means, the determining means further comprises a selecting means for selecting a character string closest to the comment addition position of the first comment information, and the determining means is the selecting means. The document processing apparatus according to claim 2, wherein a predetermined range and position including the character string selected by are determined as position information of the comment corresponding to the second document. 4. The document processing apparatus according to claim 2, wherein the position information specifies the comment addition position and range based on the number of lines from the beginning of the document. 5. A document processing apparatus having a function of adding a comment to a document, wherein a comment for a first document having a predetermined document structure is associated with position information indicating the position and range of the comment. Storage means for storing, setting means for setting the number of characters for searching the comment addition range as similarity, and the setting means from the comment addition range of the first document extracted by the position information of the storage means A search information generating unit that extracts a character string having the number of characters set by the above as a search character string, extracts a character string that identifies the document configuration to which the comment belongs, and uses these as search information in a similar range; The document structure of the second document having a predetermined document structure is searched by the character string that specifies the document structure extracted by the generating means. A first search means, a second search means for searching the search character string extracted by the search information generation means in the range of the document structure searched by the first search means, and a second search means A determination unit that determines the position information by using the searched similar range as a comment addition range and a position, and a comment for the second document by associating the position information determined by the determination unit with the comment of the storage unit. A document processing apparatus, comprising: a generation unit that generates information. 6. A document processing apparatus having a function of adding a comment to a document, and a storage unit that stores a comment for the first document and position information indicating a position and range of the comment in association with each other. Included in the comment adding range of the first document extracted by the position information of the storage unit, setting means for setting a similarity for extracting a similar range similar to the comment adding range from the second document A search information generation unit that extracts words and configures search information together with the similarity by the setting unit, and a similarity range that includes the same word having a rate exceeding the similarity set by the setting unit among the words of the search information. Search means for searching from the second document, and the similarity range and position searched by the search means as position information of the comment corresponding to the second document A document comprising: a determining unit for determining; and a generating unit for generating the comment information for the second document by associating the position information determined by the determining unit with the comment in the storage unit. Processing equipment. 7. The document processing apparatus according to claim 1, further comprising means for changing the degree of similarity according to a search situation. 8. A comment giving method for giving a comment to a document in an information processing apparatus or the like, wherein a comment to a first document and position information indicating a given position and range of the comment are stored in association with each other. A storage step, a setting step for setting a similarity degree for extracting a similarity range similar to the comment giving range from the second document, and a comment giving range of the first document extracted based on the position information Search information generation process for generating search information based on the information of the above and the similarity, a search process for searching a similar range in the second document by the search information by the search information generation process, and a search process A determination step of determining the similarity range of the searched second document as position information of a comment corresponding to the second document, and the determination step A comment giving method, wherein the position information determined by the above is associated with the comment of the storage step to generate comment information for the second document. 9. A comment giving method for giving a comment to a document in an information processing device, wherein the comment to the first document and the position information indicating the position and range of the comment are stored in association with each other. A process, a setting process for setting the number of characters to determine the number of characters to be extracted from the comment adding range as the similarity, and a setting process from the comment adding range of the first document extracted by the position information of the storage process. A search range is searched from the second document by a search information generation process in which a character string having the number of characters set by is extracted and used as search information of the similar range, and the search information generated by the search information generation process. The search process and the similar range and position searched by the search process are used as position information of the comment corresponding to the second document. A comment characterized by comprising: a determining step for determining; and a generating step for generating the comment information for the second document by associating the position information determined by the determining step with the comment of the storing step. Granting method. 10. A comment giving method for giving a comment to a document in an information processing device or the like, comprising: a comment for a first document having a predetermined document structure; and position information indicating a position and range of the comment. And a storage process for storing the comment addition range, a setting process for setting the number of characters for searching the comment addition range as a similarity, and a comment addition range of the first document extracted by position information of the storage process. And a search information generation process in which a character string having the number of characters set by the setting process is extracted as a search character string, and a character string specifying the document configuration to which the comment belongs is extracted and used as search information in a similar range. , Searching the document structure of the second document with a character string that specifies the document structure extracted by the search information generation process. A first search step, a second search step for searching the search character string extracted by the search information generation step within the range of the document structure searched by the first search step, and the second search step A determination step of determining position information by using the similar range searched by the comment addition range and position, and the position information determined by the determination step and the comment of the storage step are associated with each other for the second document. A comment giving method comprising: a generating step of generating comment information. 11. A comment giving method for giving a comment to a document in an information processing apparatus or the like, wherein a comment to a first document and position information indicating a given position and range of the comment are stored in association with each other. A storage process, a setting process for setting a degree of similarity for extracting a similarity range similar to the commenting range from the second document, and a commenting process for the first document extracted based on the position information of the storage process. A word included in the range is extracted, and a search information generation process that constitutes search information together with the similarity according to the setting process, and the same word having a rate exceeding the similarity set by the setting process among the words of the search information. A search process for searching the second document for a similar range including the similar range and the similar range and position searched by the search process for the second document. A determination process for determining the position information of the comment, and a generation process for generating the comment information for the second document by associating the position information determined by the determination process with the comment of the storage process. A commenting method characterized by. 12. The comment giving method according to claim 8, further comprising a step of changing the degree of similarity according to a search situation.