JP2009223679A - Electronic document search device and electronic document search program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To search a useful document for expect content from existing documents. <P>SOLUTION: The electronic document search device 10 edits an electronic document, extracts a keyword from another electronic document which accesses thereto while editing the electronic document, stores the edited electronic document in association with the extracted keyword, and uses the keyword stored in association with each electronic document to search an electronic document based on a given search condition from the stored electronic documents. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to an electronic document search device and an electronic document search program.

  There is a sales support system that supports sales activities by using information on past business negotiations for ongoing business negotiations. In general, such a sales activity support system searches for documents related to similar cases using items set in advance such as products and amounts handled in business negotiations, customer industries, and the like as search keys.

For example, Patent Document 1 below proposes an apparatus for finding similar business negotiations by performing similar searches on past activity report texts using activity report (business daily report) text as a search key.
Japanese Patent Application Laid-Open No. 2007-226677

  However, when creating a document, it is often created by searching and referring to various documents. However, it is difficult to search for a document that was later referred to when creating the document. For example, since documents such as business activity reports (business daily reports) are created manually, the amount of text to be entered may be small, and not all relevant information is entered. Even if documents of similar projects in the past are searched based on the contents of the created documents, documents useful for the current project may not be searched. In addition, because there are a large number of documents such as proposals, product information, and examples used in sales activities, it was difficult to accurately retrieve documents useful for current business negotiations by simple text search. .

  The present invention has been made in view of the above problems, and one of the objects of the present invention is to make it possible to easily search for useful electronic documents for the intended contents from existing electronic documents. To provide a search device and an electronic document search program.

  In order to achieve the above object, an electronic document retrieval apparatus according to claim 1 includes an editing means for editing an electronic document and another electronic document accessed while the electronic document is being edited by the editing means. An extracting means for extracting a keyword from the editing means; an electronic document edited by the editing means; a storing means for storing the keywords extracted by the extracting means in association with each other; and an electronic document stored in the storing means Search means for searching for an electronic document based on a given search condition from the search means for performing the search using a keyword stored in association with each electronic document, To do.

  The invention described in claim 2 is the electronic document search apparatus according to claim 1, further comprising display means for displaying the electronic documents searched by the search means according to the search order. .

  According to a third aspect of the present invention, in the electronic document search apparatus according to the second aspect, a setting unit that sets a weight for each keyword extracted by the extraction unit, and the search unit is searched for The search order of each electronic document is determined according to the weight of a keyword stored in association with each electronic document.

  According to a fourth aspect of the present invention, in the electronic document search apparatus according to the second or third aspect, the electronic document edited by the editing means is an electronic document related to a business negotiation, and includes progress information of the business negotiation. The search means determines the search order of each electronic document searched by the search means using progress information included in each electronic document.

  According to a fifth aspect of the present invention, in the electronic document retrieval apparatus according to the fourth aspect, the setting unit is an electronic document accessed before and after the progress information of the electronic document stored in the storage unit is changed. The weight of the keyword extracted from is updated.

  According to a sixth aspect of the present invention, in the electronic document retrieval apparatus according to any one of the first to fourth aspects, the storage unit is accessed while the electronic document is being edited by the editing unit. An electronic document and a keyword extracted from the edited electronic document are stored in association with each other.

  According to another aspect of the invention, there is provided an electronic document search program according to claim 7, wherein a computer is used to input a keyword from an editing unit that edits an electronic document and another electronic document accessed while the electronic document is being edited by the editing unit. Extraction means for extraction, storage means for storing the electronic document edited by the editing means, and the keyword extracted by the extraction means, and a search condition from among the electronic documents stored in the storage means And a search means for searching for an electronic document based on the above-mentioned search means for performing the search using a keyword stored in association with each electronic document.

  According to an eighth aspect of the present invention, there is provided an electronic document retrieval apparatus that edits an electronic document and another electronic document accessed while the electronic document is being edited by the editing means. Storage means for storing the keywords extracted from the electronic document in association with each other, and search means for searching the electronic document based on a given search condition from the electronic documents stored in the storage means, Search means for performing the search using a keyword stored in association with each electronic document.

  The invention of an electronic document search program according to claim 9 is an electronic document search program comprising: an editing unit that edits an electronic document; another electronic document that is accessed while the electronic document is being edited by the editing unit; A storage unit that associates and stores keywords extracted from the electronic document to be edited, and a search unit that searches the electronic document based on a given search condition from the electronic documents stored in the storage unit. And functioning as search means for performing the search using a keyword stored in association with each electronic document.

  According to the first aspect of the present invention, a keyword extracted from another electronic document referred to when the electronic document is edited is assigned to the edited electronic document, so that a characteristic keyword is associated with the electronic document. Thus, it is possible to make it easier to search for useful electronic documents with respect to intended contents from existing documents.

  According to the second aspect of the present invention, it is possible to make it easier to find a useful document with respect to the intended content by displaying the searched electronic documents side by side according to the search order.

  According to the third aspect of the present invention, a weight is set for the extracted keyword, and an electronic document including a more relevant keyword is determined by determining the search order of the electronic document according to the set keyword weight. Documents can be easily searched.

  According to the invention described in claim 4, by determining the search order according to the progress information of the negotiation, it is possible to facilitate searching for a useful document according to the progress of the negotiation.

  According to the fifth aspect of the present invention, it is possible to change the weight of the keyword extracted from the electronic document by paying attention to the change in the progress information of the negotiation case.

  According to the invention described in claim 6, by assigning a keyword of the edited electronic document to another electronic document accessed at the time of editing the electronic document, the intended contents are useful from those electronic documents. Electronic documents can be easily searched.

  According to the invention described in claim 7, by assigning a keyword extracted from another electronic document referred to when the electronic document is edited to the edited electronic document, an appropriate keyword is associated with the electronic document, The computer can be made to function so that useful documents can be easily searched for the intended contents from among the documents.

  According to the eighth aspect of the present invention, a keyword extracted from the edited electronic document is assigned to another electronic document referred to when the electronic document is edited, thereby associating a characteristic keyword with the electronic document. It is possible to make it easy to search for useful documents with respect to the intended contents from existing documents.

  According to the invention described in claim 9, by assigning a keyword extracted from the edited electronic document to another electronic document referred to when the electronic document is edited, an appropriate keyword is associated with the electronic document, It is possible to make the computer function so that useful documents can be easily searched for the intended contents from among the documents.

  DESCRIPTION OF EXEMPLARY EMBODIMENTS Hereinafter, preferred embodiments (hereinafter referred to as embodiments) for carrying out the invention will be described with reference to the drawings.

  The electronic document search apparatus according to the present embodiment manages reports related to business negotiations, and searches for documents useful for business negotiations in progress (for example, documents and references related to similar business negotiations). It is a device that supports sales activities by presenting it. In this embodiment, the electronic document search apparatus has both the related document search / presentation function and the function as a client computer operated by the user, but each function is divided into separate cases. It may be configured.

  Here, first, the basic concept used in the present invention will be described with reference to FIG. 1, and then the details of the electronic document search apparatus according to the present embodiment will be described.

  In the present invention, not only information explicitly included in a document but also a document referenced when editing the document is used to characterize the document. Specifically, referring to FIG. 1, it is assumed that the report A shown in FIG. 1 is a report (business daily report, etc.) on a certain negotiation, and the documents a, b, and c are edited from the report A. Suppose that the document is referenced while In the present embodiment, keywords are extracted from the referenced documents a, b, and c, and the extracted keywords are assigned as an index for document search of the report A. Then, when searching for a report on a business deal that resembles the current business deal from among the reports created for a past business deal, the document search provided for each report along with the contents of each report The index is used. Further, keywords extracted from the report A are assigned to the documents a, b, and c as document search indexes, and each document is characterized by the contents of the report.

  As described above, in this embodiment, a report on a business negotiation case and a document referred to when editing the report are mutually related, and in the search of the document, the above relations mean each other. By using the attached document search index, it is possible to search for an actually highly relevant document regardless of the contents explicitly indicated by the user.

  Hereinafter, a specific configuration provided in the electronic document search apparatus according to the present embodiment will be described.

  2 is an electronic document search apparatus 10 according to this embodiment, and a functional block diagram of the electronic document search apparatus 10 is shown in FIG. As shown in FIG. 2, the electronic document search apparatus 10 includes an input unit 12, an electronic document editing unit 14, a communication unit 16, a reference document recording unit 18, a storage unit 20, a keyword extraction unit 22, a document information generation unit 24, A keyword weight update unit 26, a search unit 28, and a display unit 30 are included. The function of each unit is that an electronic document search program stored in a computer-readable information storage medium is read into an electronic document search device 10 that is a computer system using a medium reader (not shown) and executed by the electronic document search device 10. It may be realized by doing so. Here, the program is supplied to the electronic document search apparatus 10 by the information storage medium, but the electronic document search program is downloaded to the electronic document search apparatus 10 from a remote location via a data communication network such as the Internet. Also good.

  The input unit 12 is connected to an input device such as a mouse or a keyboard, and receives an operation input from a user who uses the electronic document search apparatus 10.

  The electronic document editing unit 14 starts and ends editing of the electronic document and performs text editing as the content of the electronic document in accordance with the user operation input received by the input unit 12. The electronic document editing unit 14 may be implemented by an application program such as a text editor or a word processor.

  The communication unit 16 includes a network interface and performs data communication with an information processing apparatus such as the web server 50 connected to the network 40. The electronic document search apparatus 10 is connected to a network by the communication unit 16 and accesses a document such as a web page in response to a user operation input while editing the electronic document (report) by the electronic document editing unit 14. .

  The reference document recording unit 18 records information of another electronic document accessed by the electronic document search device 10 while the electronic document editing unit 14 is editing the electronic document. The reference document recording unit 18 records the document information referred to when editing the report from the time when the electronic document editing unit 14 starts creating a new report in response to a user input. When the creation of the electronic document by the electronic document editing unit 14 is completed, the reference document recording unit 18 finishes recording the reference information regarding the electronic document. The reference document recording unit 18 may be implemented by an extended function (plug-in) of the web browser, acquires an access log of the web browser, records a window operation history as an application of the client computer, Further, it can be implemented by various methods such as recording an access log of a document management system or a web server.

  The storage unit 20 includes a storage device such as a semiconductor memory or a magnetic disk device, and stores data and programs. The programs stored in the storage unit 20 include various application programs such as a word processor in addition to a control program for controlling the electronic document search apparatus 10. The data stored in the storage unit 20 is obtained by analyzing the electronic document data and electronic document recorded by the reference document recording unit 18 in addition to the electronic document data edited by the electronic document editing unit 14. Various types of table data obtained are included.

  The keyword extraction unit 22 extracts keywords from the target electronic document. The keyword extraction unit 22 may extract keywords from both the electronic document edited by the electronic document editing unit 14 and the electronic document recorded by the reference document recording unit 18. At this time, regarding the electronic document (reference document) recorded by the reference document recording unit 18, only the electronic document selected by the user may be extracted.

  The document information generation unit 24 generates information about the electronic document edited by the electronic document editing unit 14 and the electronic document recorded by the reference document recording unit 18. For the electronic document edited by the electronic document editing unit 14, the document information generation unit 24 generates table data (hereinafter referred to as an edited document information table) as shown in FIG. 3, for example.

  As shown in FIG. 3, in the edited document information table, if the electronic document edited by the electronic document editing unit 14 is a business negotiation report, the customer name and the person in charge are associated with the ID for identifying the electronic document. It includes one or more records each storing information of ID, visit date, visit comment, negotiation ID, progress, and reference document index. Here, the degree of progress is information indicating the progress state of the negotiation, and the progress state of a predetermined number of stages may be determined. The reference document index is information consisting of keywords extracted by the keyword extraction unit 22 from a reference document such as a web page referred to when editing the negotiation report.

  Further, the document information generation unit 24 uses table data (hereinafter referred to as a reference document information table) as shown in FIG. 4 for the electronic document (reference document) referred to when the electronic document editing unit 14 edits the electronic document. Generate. As shown in FIG. 4, the reference document information table stores information on the title, URI (Uniform Resource Identifier), reference document index, and edited document index of the reference document in association with the document ID for identifying the reference document. One or a plurality of records are formed. The reference document index is information including keywords extracted from the reference document. The edited document index is extracted from the electronic document edited by the electronic document editing unit 14 when the reference document is referred to. It is information consisting of keywords.

  Further, the keywords (indexes) assigned to the respective electronic documents may be stored in association with the respective weights. For example, with respect to keywords that are referred to from a plurality of electronic documents and are given redundantly, the weights may be set to be large (or small), and the weights of newly extracted keywords may be set to be large (or small). It is good to do. The edited document index may use keywords extracted from the contents of the visit comments input to the edited documents, or use keywords specified based on information other than the visit comments (customer information, negotiation information, etc.). It is good as well. Note that the edited document information table and the reference document information table generated by the document information generation unit 24 are stored in the storage unit 20, respectively.

  The keyword weight update unit 26 updates the weights of keywords registered for the electronic documents in each table in accordance with the update of the edited document information table and the reference document edit table stored in the storage unit 20. For example, when the progress information is updated for a negotiation case in the edited document information table, the keyword weight update unit increases the weight for the keyword extracted from the electronic document referred to when the progress information is updated. It is good to update so that it may.

  The functional block related to the pre-processing for electronic document search performed when the electronic document is edited has been described above, and the functional block related to the electronic document search processing performed based on the generated information will be described.

  The search unit 28 searches for related electronic documents from the contents of the edited document information table and the reference document information table stored in the storage unit 20 based on the search conditions specified by the user. Specifically, the search unit 28 generates a search query based on the search character string input by the input unit 12, and selects an electronic document that matches the search query condition in the edited document information table and the reference document information table. Search from within. The search query may be a condition based on partial matching or complete matching of character strings, or may be combined with a conditional expression to be narrowed down by information such as a customer name or progress information. Then, when the progress information is specified in the search condition, the search unit 28 may position the electronic document having the progress information close to the progress information at the top of the search result. In this way, it is possible to search for a document useful for the target business negotiation case based on the content, the assigned keyword, progress information, and the like.

  The display unit 30 is connected to a display, and displays a list of electronic documents searched by the search unit 28 on the display. The list may be arranged in the order of search order by the search unit 28.

  Next, the flow of each process of the pre-process for electronic document search performed when the electronic document performed by the electronic document search apparatus 10 according to the present embodiment is edited and the electronic document search process are illustrated. 5 and FIG. 6 will be referred to for explanation.

  First, referring to FIG. 5, a description will be given of pre-processing for electronic document search performed when an electronic document is edited by the electronic document search apparatus 10. When the electronic document search apparatus 10 starts editing the report on the business negotiation case (S101), the electronic document search apparatus 10 starts recording the reference document and continues editing the report until the editing of the report is completed (S103: N). Documents (reference documents) accessed by the electronic document search apparatus 10 are sequentially recorded (S102). When the electronic document search apparatus 10 determines that the editing of the report has been completed by the user's information input (S103: Y), the edited document is based on the recorded document information and the edited electronic document information. An information table and a reference document information table are generated (S104).

  Next, an electronic document search process performed by the electronic document search apparatus 10 will be described with reference to FIG. When a search condition is specified (S201), the electronic document search apparatus 10 searches the edited document information table and the reference document information table based on the search condition, and searches for an electronic document that matches the search condition (S202). ). Then, the electronic document search apparatus 10 arranges the information of the searched electronic documents in the order of search order and displays them on the display (S203).

  According to the electronic document search apparatus 10 according to the present embodiment described above, keywords are assigned based on the contents of the document referred to when editing the business negotiation report (visit comment), and the information is used during the search. By doing so, it is possible to search a useful document regarding the current business negotiation case from the report of the existing business negotiation case.

  In addition, by adding keywords extracted from the report to the documents that were referenced when editing the report and using them when searching, existing documents that are useful for the current business opportunity are used. You can search from within.

  It should be noted that the present invention is not limited to the above-described embodiment, and it is needless to say that the present invention can be similarly applied to other general documents as well as business negotiation reports.

It is a figure explaining the fundamental view of the present invention. 2 is a functional block diagram of the electronic document search apparatus 10. FIG. It is a figure which shows an example of an edit document information table. It is a figure which shows an example of a reference document information table. It is a flowchart of the pre-processing for the electronic document search performed when an electronic document is edited. It is a flowchart of the search process of an electronic document.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 10 Electronic document search device, 12 Input part, 14 Electronic document edit part, 16 Communication part, 18 Reference document recording part, 20 Storage part, 22 Keyword extraction part, 24 Document information generation part, 26 Keyword weight update part, 28 Search part , 30 display unit, 40 network, 50 web server, A report, a, b, c document.

Claims (9)

An editing means for editing an electronic document;
Extraction means for extracting a keyword from another electronic document accessed while the electronic document is being edited by the editing means;
Storage means for storing the electronic document edited by the editing means and the keyword extracted by the extracting means in association with each other;
Search means for searching an electronic document from electronic documents stored in the storage means based on a given search condition, wherein the search is performed using a keyword stored in association with each electronic document. A search means,
An electronic document search apparatus characterized by that. Further including display means for displaying the electronic document searched by the search means according to the search order.
The electronic document retrieval apparatus according to claim 1. Setting means for setting a weight for each keyword extracted by the extracting means;
The search means determines a search order of each electronic document to be searched according to a weight of a keyword stored in association with each electronic document;
The electronic document retrieval apparatus according to claim 2. The electronic document edited by the editing means is an electronic document related to a business negotiation, and includes progress information of the business negotiation,
The search means determines a search order of each electronic document searched by the search means using progress information included in each electronic document;
The electronic document search apparatus according to claim 2 or 3, The setting unit updates the weight of the keyword extracted from the accessed electronic document before and after the progress information of the electronic document stored in the storage unit is changed;
The electronic document retrieval apparatus according to claim 4, wherein: In the storage means, another electronic document accessed while the electronic document is being edited by the editing means and a keyword extracted from the edited electronic document are stored in association with each other.
The electronic document search apparatus according to claim 1, wherein the electronic document search apparatus is an electronic document search apparatus. Computer
An editing means for editing an electronic document;
Extraction means for extracting a keyword from another electronic document accessed while the electronic document is being edited by the editing means;
Storage means for storing the electronic document edited by the editing means and the keyword extracted by the extracting means in association with each other;
Search means for searching for an electronic document from electronic documents stored in the storage means based on a search condition, wherein the search means performs the search using a keyword stored in association with each electronic document; ,
An electronic document search program characterized by being made to function. An editing means for editing an electronic document;
Storage means for storing another electronic document accessed while the electronic document is being edited by the editing means and a keyword extracted from the electronic document to be edited in association with each other;
Search means for searching an electronic document from electronic documents stored in the storage means based on a given search condition, wherein the search is performed using a keyword stored in association with each electronic document. A search means,
An electronic document search apparatus characterized by that. Computer
An editing means for editing an electronic document;
Storage means for storing another electronic document accessed while the electronic document is being edited by the editing means and a keyword extracted from the electronic document to be edited in association with each other;
Search means for searching an electronic document from electronic documents stored in the storage means based on a given search condition, wherein the search is performed using a keyword stored in association with each electronic document. Search means;
An electronic document search program characterized by being made to function.

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