Quiz App is a gamification based PowerApp hosted on Microsoft Teams. It is designed to test an end user’s knowledge on Microsoft Teams, thereby facilitating learning and it also helps in providing insights to the organization on areas to drive further awareness. The quiz, pinned on Microsoft Teams, can be easily accessible from any device at any time.

It is a simple and interactive application and can be tailored for any of your internal Learning scenarios as well. The quiz is uniquely designed, in that, it randomly picks 10 questions from a large pool of questions, thereby ensuring that every user gets a unique experience. Questions are given along with four choices, and the user is provided an instant feedback whether he is right / wrong.

This is app landing page that is displayed to the users once they login to the Quiz App.

On the home page user is asked to view the quiz instructions.

End user can view quiz instructions and then clicking on “Take Quiz” will directly take them to questions screen.

When end-user clicks on the “Take Quiz” button, he navigates to questions screen. Each question presented on questions screen will be a multiple choice question where user can select the answer by clicking on radio button corresponding to the option. Feedback on correctness of the answer will be displayed on the questions screen to the user once he makes his choice and submits the chosen option.

On submission of the quiz by clicking "Submit Quiz" button, Total Score of the user along with his email and full name will be displayed and same will also be recorded in a share point site.

To begin, you will need:

• Power Apps Studio
• SharePoint Online
• Office 365 Groups connector
• A copy of QuizApp zip package. Link to QuizApp package

From Sharepoint Online, create a Team Site named as Quiz.

1. We will use an Excel file containing the questions to create this list. For this, download the Excel Template from the repository here - Sample Quiz Data.
2. Navigate to the Documents document library folder in the Quiz team site and upload this excel document in the same.

   

3. Open Site Contents on the Quiz Team Site and select New >> List.

   

4. Enter the name of the List as QuizData and Select From Excel to import the list from the Excel file, saved in the Documents folder of the Quiz Team Site. Hit Next to continue.

   

5. You will see a Loading Tables message on pressing Next and it will thereafter load the table as shown below.

   

6. At this stage, we need to change the List Header fields as follows –

• Set Option1 to Title
• Set SNo. to Number
• Set Question to Multiple lines of text.
  
  The columns should appear as shown below. Once you’re done with this, click Create.

  
  Once created the List should look as shown below -

  

7. Next, we need to rename the column name Title to Option1. To do this follow the screenshot below –

   

   
   Net Result should look as shown below -

   

8. Select Option1 column and Drag & Drop the column before Option2 for better readability of the list.

   
   The list should now look as below –

   

1. Navigate to the Quiz SharePoint site via the url - https://.sharepoint.com/teams/Quiz and click on the New button to create a new List.

   

2. Add list name as UserQuizData and click Create. Please use this exact name for the list.
3. Add below columns under UserQuizData list. Please make sure to follow exact naming convention for the columns as mentioned below.
   Note: While creating the list, there is no need to add Title column, because SharePoint Online will automatically create that column

4. Rename the Title column to Email.

   

   
   Net Result will look as shown below –

   

1. Navigate to the Quiz SharePoint site via the url - https://.sharepoint.com/teams/Quiz and click on the New button to create a new List.

   

2. Add list name as UserQuizSummary and click Create. Please use this exact name for the list.
3. Add below columns under UserQuizSummary list. Please make sure to follow exact naming convention for the columns as mentioned below.
   Note: While creating the list, there is no need to add Title column, because SharePoint Online will automatically create that column

4. Rename the Title column to Email.

   

   
   Net Result will look as shown below –

   

1. Navigate to Power Apps https://make.powerapps.com/
2. Click on Apps in the left side pane and click on Import canvas app.

   

3. Import the package zip file.
4. Click on the wrench icon present under Action label to change name of the app. Change name of the app to QuizApp and click on Save.

   

5. Click on Import button at bottom.

   

6. You will see a successful messsage after importing the app.

1. Click on Open app link when zip package is successfully imported. You will be redirected to PowerApps portal.
2. Using left side menu, navigate to Open > Power Apps > QuizApp which you have imported.
3. The app will request your permission to use all the listed data connections.

   

4. Go to left menu > click View and select Data sources.
   VIMP - Delete the 3 existing lists – QuizData, UserQuizData and UserQuizSummary as shown below. These will be reimported in the next step.

   

5. Search and select SharePoint site - https://.sharepoint.com/teams/Quiz and click Connect

   

6. Enter the SharePoint URL created in above step.

   

7. Select QuizData, UserQuizData, UserQuizSummary check boxes and click Connect.

   

8. Make the App personal by also adding your Company Name and Logo to the App. Select the Label2_4 in the app and edit the Text field as shown –

   
   You may also insert a small image / logo to be placed next to the organization name –

   

1. To set the quiz active time, Navigate to Welcome Screen in the Edit App page and select On Visible Property of the Welcome Screen from the top left dropdown.

   

2. Set QuizStartTime to date and time when quiz should be live in IST mm/dd/yyyy hh:mm AM/PM format.

   

3. Set QuizEndTime to date and time when quiz should end in IST mm/dd/yyyy hh:mm AM/PM format.

   

4. Now QuizApp is ready to be published and shared within your organization.

1. Once the required changes are made in above steps, click on File >> Save the app. Thereafter Publish the app.
2. Once the app is published, Admin needs to share the app to all individuals who will be using the app. You will get a Share option as soon as you publish the app and if you wish to share the app at this time, jump to point 6. Else proceed to Point 3.
3. Open https://make.preview.powerapps.com/
4. Go to Apps menu in the left menu bar and you will be able to see the app you have imported.
5. Click on 3 dots (Options) for your app and click on Share.

   

6. Enter the group name containing the users in the popup and click on Share. You can also add additional members if needed. This permission is required to grant access to the QuizApp.

   

1. Open https://make.preview.powerapps.com/
2. Go to Apps menu in the left menu bar and you will be able to see the app you have imported.
3. Click on 3 dots (Options) for your app and click on Add to Teams.

   

4. Click on Download App in the popup to download a zip package.

1. We will now pin the app to the Teams App for all users. This can be done via the Teams Admin Center.

   

   
   Net result once upload is complete should be – Admin can easily find the Quiz App under the Manage Apps tab, as shown below

   
   NOTE – Ensure that Custom App policy permission has been enabled under Permission Policies.

   

2. Next add this App to the App Setup Policies, which in turn will make the app visible to all users in the Teams user interface. To add this for all users, select the Global Policy.

   

   

3. Now set the sequence to make the app visible to each user. We recommend to pin the app in the top 5, so that it is easily visible to end users on each client. Hit Save to make this change.

   
   That’s it! You will now see the Quiz App pinned on every user’s Teams App experience and you can run the quiz successfully.

1. Post the quiz deadline, navigate to the UserQuizSummary list created in above steps, in the Quiz Team Site.
2. Select Export to Excel option. This will download a query.iqy file. Open this file and follow the steps to obtain the Excel list with the quiz results.

   

   

   
   Important Note –

• The Time field shows the time in seconds format.
• The columns which show 36000 secs indicate that a user has closed / refreshed the app, while taking the quiz, hence may be disqualified. Make sure to remove these user entries by Removing Duplicates.

3. Finding the Winner -
   One of the approaches to get the winner is by using a Custom Sort on the final data (post removing Duplicates).

   
   Sort condition –

• Score – Largest to Smallest; and
• Time – Smallest to Largest

Final Winners - Pick top 3 or 5 winners, as per your choice.

We are using following sharepoint lists of Quiz site for storing QuizApp data:

• QuizData - question bank for the quiz
• UserQuizData - random set of questions presented to each user and their submitted answers
• UserQuizSummary - user wise quiz summary (status, time taken and total score)

By default, sharepoint lists and libraries are visible to all organization users. In case of QuizApp, we would like to hide these lists from all users.

But before we do that, let us open these three lists one by one from Site Contents section of Quiz Site and save their URLs to a text file. You can share these saved list URLs with administrators for quiz data management after we hide all the three lists.

Now, for hiding these lists, follow below steps -

1. Go to the Navigation Elements section of Site Settings and uncheck both Enable Quick Launch and Enable Tree View checkboxes as shown in the below snapshot.
   
   
2. Download and install SharePoint Online Management Shell.
3. Launch SharePoint Online Management Shell and run Set-ExecutionPolicy -ExecutionPolicy RemoteSigned -Scope CurrentUser command to change the execution policy. Refer this link for details.
4. A powershell script named ListVisibility.ps1 has also been provided in the Deployment folder contained inside QuizApp package downloaded earlier.
5. Using SharePoint Online Management Shell, navigate to the Deployment folder and run following commands:
   .\ListVisibility.ps1 -admin "<sp_admin_account>" -site "<quiz_site_url>" -list "QuizData" -hidden $true
.\ListVisibility.ps1 -admin "<sp_admin_account>" -site "<quiz_site_url>" -list "UserQuizData" -hidden $true
.\ListVisibility.ps1 -admin "<sp_admin_account>" -site "<quiz_site_url>" -list "UserQuizSummary" -hidden $true
6. If above mentioned commands were executed successfully, none of the users will be able to see these lists in Site Contents section now. Please note that quiz administrators can now use list urls provided to them for quiz data management.