CSW - X-Mas

PAMANTASAN NG LUNGSOD NG MAYNILA
Document Tracking System

(To be filled up by OPRES)
Department Control Number:

Date of Letter/Document: November 13, 2015
Outgoing Control Number:

_________________
Signatory: Engr. Milagros R. Cabangon
OPRES Control Number: __________________

Date Received: __________________________
Received From:
__________________________
Document Title: ChE Christmas Party/ Year-End Assembly

DATE
FROM
(Name and
Office)
TO
(Name and
Office)
ACTION REQUESTED/REMARKS
MEMORANDUM
For:
DR. RENATO T. OLIVEROS

Executive Vice President
Through:
MS. JOANNA V. FRANQUELLI

Officer-In-Charge, Office of Student Development and Services
From:
CHEMICAL ENGINEERING STUDENTS SOCIETY
Date:
November 13, 2015
ACTION REQUIRED
For the Executive Vice President to approve the request for the ChE Christmas
Party/Year-End Assembly on December 17, 2015, 5:00PM 9:00PM at the Cherry
Blossoms Hotel.
REFERENCES
Chemical Engineering Students Societys General Plan of Activities
BACKGROUND
3.1 The Chemical Engineering Students Society would like to conduct the ChE
Christmas Party/Year-End Assembly will serve as a significant experience for the
students, alumni, and faculty members to create positive connections in the
chemical engineering community.
3.2 It aims to foster social activities that will strengthen the bond among ChE
students and faculty; and to re-ignite the visions of the ChE Department, College
of Engineering and Technology, and the University.
3.3 It shall be conducted on the 17th of December, 2015, 5:00PM 9:00PM.
ANALYSIS
1. The target date for the ChE Christmas Party/Year-End Assembly was decided to
be scheduled on the 17th of December, 2015 so that it would be in line with the
availability of the students and faculty.
2. The venue for the aforementioned event was decided to be at the Cherry
Blossoms Hotel for the said venue will provide all the necessary amenities for the
event and it is more suitable to conduct such formal gathering.
3. Specific requirements such as the List of Participants, Parental Consent,
Voluntary Contribution Waiver, Insurance, and Nearby Hospital are attached in
the letter.
COORDINATION
Chemical Engineering Students Society
Office of the Students Development and Services
Vice President for Academic Affairs
RECOMMENDATION
For the Executive Vice Presidents approval of Chemical Engineering Students
Society ChE Christmas Party/Year-End Assembly conduction outside the campus,
particularly at the Cherry Blossoms Hotel.
ANNEXES
Annex A:
Annex B:
Annex C:
Annex D:
Annex E:
General Plan of Action

Budget Proposal
List of Participants
Parental Consent, Voluntary Contribution Waiver, Insurance per
participant
Nearby Hospital
Requesting Party:
Noted by:
_____________________
Bernard K. Baluyot Jr.
President, ChESS
_____________________
Engr. Milagros R.Cabangon
Adviser, ChESS
FOR VPAAS APPROVAL:

Recommending for
Date:
approval, subject to
the attached conditions:
Ms. Joanna V. Franquelli

OIC, OSDS
Recommending
approval:
Date:
Prof. Felix de Ocampo

Assistant Vice President for Academic Affairs
Date:
Approved
Disapproved
Dr. Cecilia J. Sabio

Vice President for Academic Affairs
[
[
]
]
Dr. Renato T. Oliveros

CERTIFICATION OF
COMPLETED STAFF WORK
I, Engr. Milagros R. Cabangon, with official designations as Chemical Engineering Students
Societys Adviser, do hereby submit the subject proposal or recommendation referred to as
ChE Christmas Party/Year-End Assembly, in my official capacity, to the Office of the Assistant
Vice President for Academic Affairs of Pamantasan ng Lugsod ng Maynila (PLM).
As part of the subject proposal or recommendation, I hereby certify that I have subjected the
abovementioned proposal or recommendation to Completed Staff Work through my Office,
Chemical Engineering Students Society. In this regard, I guarantee, warrant and certify that:
1. The Proposal or recommendation is the result of thorough due diligence as required by
law on Public Officials, and hence is above board, and advantageous to the University.
The proposal was prepared with absolutely no participation from the Assistant Vice
President for Academic Affairs nor his Office;
2. The proposal or recommendation does not, in any way, violate any provision or
requirement of the University Charter, The University Code, other official issuances of
the Board of Regents, and all other prescribed policies and procedures of the University;
3. The proposal or recommendation does not violate any and all provisions of R. A. 3019
(Anti-Graft and Corrupt Practices Act), and R. A. 6713 (Code of Conduct and Ethical
Standards for Government Officials and Employees) and other laws to which the
proposal or recommendation, and the recommending officials and/ or staff are bound;
4. The proposal or recommendation is strictly in accordance with the compliant to any and
all existing rules and regulations, requirements, policies and procedures of the
Commission on Audit (COA), and all over other relevant or similar regulatory bodies; and
all ordinance of the City of manila, and laws of the Republic of the Philippines;
5. All concerned and affected officials and sectors have been consulted and concurrence
by these officials have been obtained;
6. Funds are available are certified by the Vice President for Finance (if funding is
required), and any other Public Official/s as required by law;
7. The proposal is doable (i.e. technically and financially feasible) within the timeframe
indicated herein;
8. The proposal is consistent with objectives, polices, plans, and programs of the
University; and
9. Potential problems have been anticipated and corrective measures have been planned
for.
I hereby declare that the foregoing Certification is true and correct; and that I absolutely and
unconditionally agree to forever hold PLM and the Assistant Vice President for Academic Affairs
free and harmless from any all and amounts of claims, suits, liabilities, losses, damages,
actions, of whatever nature arising from and in connection to the subject recommendation
and/or proposal, and my foregoing Certification; and that I absolutely relieve, discharge and will
indemnify PLM, and its Assistant Vice President for Academic Affairs and his representatives for
any all and amounts of claims, suits, liabilities, losses, damages, actions, of whatever nature
that they may suffer as a result or arising from or in connection to my subject recommendation
and /or proposal and thus foregoing attestation.
Engr. Milagros R. Cabangon

Adviser
Chemical Engineering Students Society

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PAMANTASAN NG LUNGSOD NG MAYNILA

Document Tracking System

Department Control Number:

Outgoing Control Number:

Signatory: Engr. Milagros R. Cabangon

OPRES Control Number: __________________

Document Title: ChE Christmas Party/ Year-End Assembly

DR. RENATO T. OLIVEROS

MS. JOANNA V. FRANQUELLI

CHEMICAL ENGINEERING STUDENTS SOCIETY

November 13, 2015

General Plan of Action

FOR VPAAS APPROVAL:

Ms. Joanna V. Franquelli

Prof. Felix de Ocampo

Dr. Cecilia J. Sabio

Dr. Renato T. Oliveros

Engr. Milagros R. Cabangon

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