CoP leads Agenda #9

ExperimentsInHonesty · 2022-05-05T01:08:48Z

Overview

This issue tracks the agenda for our weekly meetings

Issue Template

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #

### Recurring items: Happens on the ________ meeting
 - [ ] review any issues that are in the [new issue approval column]
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Name of Person]
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

Previous Meetings (link to each comment with the date)

The text was updated successfully, but these errors were encountered:

ExperimentsInHonesty · 2022-05-05T01:09:03Z

2022-05-04 Meeting Agenda

Prework to prep for meeting

#

Recurring items: Happens on the ________ meeting

review any issues that are in the [new issue approval column]
Accountability and Support Check.
- Review assignments for each Team member
  - [Name of Person]
finish adding labels to the issue that are still missing them (see audit links above)
review issues with [epic label] and define how to break down further
Review to see if there are any members to Onboard or Offboard
- [ ] #

New Items

Update about where we are for the UX/UI CoP
Streamlining onboarding
AWS Incubator update
Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Meetup has list of upcoming onboarding https://www.meetup.com/hackforla/events
Each month we have at least 1 but as many as 3
We practice Radical Inclusivity https://www.hackforla.org/about/#platform
We updated the meetup with more information (hours - 3., and hours requirement 6)
The repo for the Communities of Practice: https://github.com/hackforla/communities-of-practice

Task Items

Add Rankazze and Gopal to GitHub the CoP Leads repo

ExperimentsInHonesty · 2022-05-05T02:01:01Z

meeting_saved_chat.txt

ExperimentsInHonesty · 2022-11-12T17:12:07Z

2022-11-12 Meeting Agenda

Prework to prep for meeting

#

Recurring items: Happens on the ________ meeting

review any issues that are in the [new issue approval column]
Accountability and Support Check.
- Review assignments for each Team member
  - [Name of Person]
finish adding labels to the issue that are still missing them (see audit links above)
review issues with [epic label] and define how to break down further
Review to see if there are any members to Onboard or Offboard
- [ ] #

New Items

[ ]
Carry over Items to next meeting that don't get addressed

FYIs

We are going to invite you to all the onboarding meetings for the year, please go into each one and add to your calendar.

Notes from Meeting

Task Items

bradyse · 2022-11-22T01:40:48Z

2023-01-04 Meeting Agenda

Prework to prep for meeting

#

Recurring items: Happens on the ________ meeting

review any issues that are in the [new issue approval column]
Accountability and Support Check.
- Review assignments for each Team member
  - [Name of Person]
finish adding labels to the issue that are still missing them (see audit links above)
review issues with [epic label] and define how to break down further
Review to see if there are any members to Onboard or Offboard
- [ ] #

New Items

Discuss audience interaction tool for guest speakers (UI/UX CoP needs a Q&A tool; Zoom, Slido, or EasyRetro?)
Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

mxajPrice · 2023-04-05T22:55:32Z

2023 April 5 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

17:00 50 min Updates from Bonnie
17:20 10 min AOB

Notes:

Working towards become a DPG (Digital Project for Good) status
Website is updating Citizen Engagement and CoP pages
Brainstormed what to include in CoP lead profile
Discussed updates on the transition

Action Items:

Leads to review the SDGs and determine which ones their CoP aligns with
Bonnie @ExperimentsInHonesty to write up a blog on the connection between SDGs, funding, and what the CoPs need to do (figure out which goal their community is most aligned to)

Attendees:

Data Science

Sophia Alice

Karina Lopez

Engineering

aj price

Alejandro Gomez

Harrison Katz

Micah Elm

Marketing

Ops

Jason Ebueng

Dean Church

Product Management

Bonnie Wolfe

Revenue

UI/UX

Aparna Gopal

Jennifer Nguyen

mxajPrice · 2023-04-06T01:58:10Z

2023 May 3 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

17:00 15 min Follow up: What SDGs does each CoP fall under?
- Engineering: 4.4 By 2030, substantially increase the number of youth and adults who have relevant skills, including technical and vocational skills, for employment, decent jobs and entrepreneurship
- UI/UX: Workshop & finalize Sustainable Development Goals (SDGs) for UI/UX CoP UI-UX#457
17:15 5 min Consulting as Guest speakers

Notes:

Announcements:
- We have officially sent our request to separate from Code for America
- We are entering our 2nd Decade
- We are partnering with GitHub to share Zoom expenses
Will be adding CoP lead into to website
Want to start including finished projects in wikis, may take some serious digging
Can show progress on SDG 4.4 by showing volunteers moving through the skills matrix during their time with us

Action Items:

Bonnie to give team a walk-through of MK Docs in next meeting

Attendees:

Data Science

Sophia Alice

Karina Lopez

Engineering

aj price

Alejandro Gomez

Harrison Katz

Micah Elm

Marketing

Ops

Jason Ebueng

Dean Church

Product Management

Bonnie Wolfe

Revenue

UI/UX

Aparna Gopal

Jennifer Nguyen

Julia Gab

mxajPrice · 2023-05-04T02:33:24Z

2023 June 7 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

17:00 05 min Welcome
- Please rename yourself to NAME | CoP
17:05 30 min Code of Conduct
- Incident review
- Questions and feedback
17:35 10 min How did month 1 of Engineering CoP go?
17:45 5 min AOB

Notes:

MK Docs walk-through on hold until finished trouble-shooting
If there is time, here is the updated context chart: https://www.figma.com/proto/nS5IqnutUT2FuPwwJObHaY/Access-the-Data-Main-Figma?type=design&node-id=6821-34547&scaling=scale-down&page-id=2%3A33
Code of Conduct
- investigation email
- anonymous complaints?
- Make more accessible on website, Slack, GitHub
All Hands?
- Vision and Mission statements
- Delegating agenda and presentations
- send out anonymous surveys to collect questions
Further suggestions for Engineering CoP
- Set up speakers on a webinar zoom to field question and to have a record of it after
- Potential external lightning speakers:
  - codesmith
  - JSLA
- Host a Lightning Talk anatomy workshop

Action Items:

@mxajPrice to share slide deck

Attendees:

Data Science

Sophia Alice

Karina Lopez

Abe Khaleghi

Engineering

aj price

Alejandro Gomez

Harrison Katz

Micah Elm

Marketing

Ops

Jason Ebueng

Chelsey Beck

Dean Church

Product Management

Bonnie Wolfe

Revenue

UI/UX

Aparna Gopal

Jennifer Nguyen

Julia Gab

mxajPrice · 2023-06-15T18:05:56Z

2023 July 5 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

17:00 05 min Welcome
- Please rename yourself to NAME | CoP
17:05 15 min Questions
17:20 30 min CoP check-in
- How did last month go?
- What changes/plans do you have for July?

Questions:

Have we officially migrated from CfA to CTS?
- If so, All Hands meeting?
Is there a demo available of the new website? How is it coming along?
Milestone for CoPs discussion
- see comment below
UI/UX CoP: Recruit a content designer/social media manager for UI/UX CoP YouTube Channel
- see notes below
UI/UX CoP: Recruit and have Co-Leads for specialised areas of the CoP
- see notes below
Announcements:
- 200+ people signed up for next onboarding
- We are officially working under Civic Tech Structure!
  - website not up yet
  - Mapbox accounts will stop working
- Still need to get donation system up and running
  - We need a phone number to set this up
- Data Science updates:
  - Moving weekly meeting to Mondays at 6pm
- UX/UI updates:
  - Working on retention
- DevOps updates:
  - Setting up incubator and Terraform

Notes:

@agosmou - New Relic is awarding Grants right now. Due date is 23 June.
UI/UX CoP: Recruit a content designer/social media manager for UI/UX CoP YouTube Channel. Need Guest Speakers’ consent forms & use repository of talks for YouTube Channel
UI/UX CoP: Recruit and have Co-Leads for specialised areas of the CoP - example: conducting Workshops, recruiting guest speakers, onboarding etc. [To maintain a constant pipeline of members in the Co-Leads team. If the duties are more spread out, it maybe easier to recruit for more Co-Leads with specialised duties.]

Action Items:

Attendees:

Data Science

Sophia Alice

Karina Lopez

Abe Khaleghi

Engineering

aj price

Alejandro Gomez

Harrison Katz

Micah Elm

Marketing

Ops

Jason Ebueng

Chelsey Beck

Dean Church

Product Management

Bonnie Wolfe

Revenue

UI/UX

Aparna Gopal

Jennifer Nguyen

Julia Gab

ExperimentsInHonesty · 2023-06-17T18:01:15Z

@agosmou I have written to the person who posted on linked, can you keep an eye out for the response https://www.linkedin.com/feed/update/urn:li:activity:7071542652340473856?commentUrn=urn%3Ali%3Acomment%3A%28activity%3A7071542652340473856%2C7075886574311280640%29&dashCommentUrn=urn%3Ali%3Afsd_comment%3A%287075886574311280640%2Curn%3Ali%3Aactivity%3A7071542652340473856%29

ExperimentsInHonesty · 2023-06-23T15:33:50Z

Milestones

01 Compliance
02 Security
03 Project Management
04 Team Workflow
05.01 HfLA Guides: MVP knowledge
05.02 HfLA Guides: All teams do
05.03 HfLA Guides: Some teams do
05.04. HfLA Guides: We Must Do in future
05.05 HfLA Guides: We Should Do in future
05.06 HfLA Guides: We Could Do in future
05.07 HfLA Guides: We Won't Do in future unless something changes
Lightning Talks
Speaker
Mentor Night
Open Networking

mxajPrice · 2023-07-27T03:57:30Z

2023 August 2 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

17:00 05 min - Welcome
- Please rename yourself to NAME | CoP
- Who will take notes this meeting?
- Who will prepare the 6 September agenda?
17:05 10 min - Updates to meeting times on CoP repo
- Meetings times get published in many locations. Engineering counts at least 9.
17:15 5 min - Engineering CoP updates
- AJ leaving in one month
- Other leads will need to be able '@' here and channel in Slack
17:20 30 min - CoP check-in (How was last month? What are your plans for August?)
- 17:20 6 min - Data Science
- 17:26 6 min - Engineering
- 17:32 6 min - Dev Ops
- 17:38 6 min - Product Management
- 17:44 6 min - UI/UX

Questions:

Can we get reminders when there are onboardings? Would be nice to prep welcome messages.

Notes:

Example issue to change CoP meeting times: Change meeting times for Project Management #10
[Use above to change meeting times for CoPs)
Submit Ticket to make changes to CoP timings : Communities of Practice Information Updates
Engineering CoP: As AJ leaving in one month, Micah added to '@' here and channel in Slack
CoP check-in
- Data Science: More issues required to work on, following up with other CoPs for more work in the pipeline [data science, data analysis etc.]
- Engineering: Tested out new Interview questions model on Slack. Good response but messy Slack. May move this to FigJam/other collaborative board to have a record of interview questions - a living document wherein responses can be added by present & future CoP members
- Dev Ops: Steady stream of members, recruiting a PM to better manage the activities of the DevOps CoP - Create an open Card
- Product Management: Two new CoP Co-leads have been recruited & will be leading the next CoP Meeting
- UI/UX: Had guest speaker, game nights for interactive sessions, data collection for retaining veteran members of UX CoP

Action Items:

Attendees:

Data Science

Sophia Alice

Karina Lopez

Abe Khaleghi

Engineering

aj price

Alejandro Gomez

Harrison Katz

Micah Elm

Marketing

Ops

Jason Ebueng

Chelsey Beck

Dean Church

Product Management

Bonnie Wolfe

Revenue

UI/UX

Aparna Gopal

Jennifer Nguyen

Julia Gab

luca-navarrete · 2023-09-20T16:42:19Z

Add to the next agenda:

- [ ] Review with Bonnie 
  - [ ] Slack channels (active/dormant/archived)
  - [ ] Slack channel pins and bookmarks

ExperimentsInHonesty · 2024-03-07T02:15:13Z

2024-03-06 Meeting Agenda

Prework to prep for meeting

#

Recurring items: Happens on the ________ meeting

review any issues that are in the [new issue approval column]
Accountability and Support Check.
- Review assignments for each Team member
  - [Name of Person]
finish adding labels to the issue that are still missing them (see audit links above)
review issues with [epic label] and define how to break down further
Review to see if there are any members to Onboard or Offboard
- [ ] #

New Items

updates from all cops
600
guides update
Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Chelsey | DevOps
- creating IAM resources using terraform and working on wiki for member onboarding
- Srihari chellu will be the Devops Project Manager
Aparna | UI/UX Community of Practice
- reorganized our their planning meeting to help them publish the upcoming events in advance https://github.com/hackforla/UI-UX/wiki#upcoming-meetings
- Cleanup UI/UX CoP Audit UI-UX#553
Karina | Data Science
- need the issues for the website team
- bonnie would like the pms to finish the wiki and outstanding project issue cleanup/creation
Heejung | Engineering
trying to get people working on guides and templates
solicit open roles
Bonnie | Product
- on hold

Task Items

ExperimentsInHonesty added documentation Improvements or additions to documentation help wanted Extra attention is needed question Further information is requested labels May 5, 2022

ExperimentsInHonesty pinned this issue May 5, 2022

Aparna1Gopal mentioned this issue Apr 6, 2023

UI/UX Cop Lead / Org Agenda hackforla/UI-UX#187

Open

2 tasks

mxajPrice mentioned this issue Apr 6, 2023

Engineering CoP Leads Agendas 2023 hackforla/engineering#42

Closed

ExperimentsInHonesty added the feature: agenda label Sep 20, 2023

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CoP leads Agenda #9

CoP leads Agenda #9

ExperimentsInHonesty commented May 5, 2022

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ExperimentsInHonesty commented Jun 17, 2023

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CoP leads Agenda #9

CoP leads Agenda #9

Comments

ExperimentsInHonesty commented May 5, 2022

Overview

Issue Template

Links to other agenda issues for your team

Previous Meetings (link to each comment with the date)

ExperimentsInHonesty commented May 5, 2022 • edited Loading

2022-05-04 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

New Items

FYIs

Notes from Meeting

Task Items

ExperimentsInHonesty commented May 5, 2022

ExperimentsInHonesty commented Nov 12, 2022

2022-11-12 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

New Items

FYIs

Notes from Meeting

Task Items

bradyse commented Nov 22, 2022 • edited Loading

2023-01-04 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

New Items

FYIs

Notes from Meeting

Task Items

mxajPrice commented Apr 5, 2023 • edited Loading

2023 April 5 - CoP Leads meeting

AGENDA

Notes:

Action Items:

mxajPrice commented Apr 6, 2023 • edited Loading

2023 May 3 - CoP Leads meeting

AGENDA

Notes:

Action Items:

mxajPrice commented May 4, 2023 • edited Loading

2023 June 7 - CoP Leads meeting

AGENDA

Notes:

Action Items:

mxajPrice commented Jun 15, 2023 • edited Loading

2023 July 5 - CoP Leads meeting

AGENDA

Questions:

Notes:

Action Items:

ExperimentsInHonesty commented Jun 17, 2023

ExperimentsInHonesty commented Jun 23, 2023 • edited Loading

Milestones

mxajPrice commented Jul 27, 2023 • edited by Aparna1Gopal Loading

2023 August 2 - CoP Leads meeting

AGENDA

Questions:

Notes:

Action Items:

luca-navarrete commented Sep 20, 2023

ExperimentsInHonesty commented Mar 7, 2024 • edited by Aparna1Gopal Loading

2024-03-06 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

New Items

FYIs

Notes from Meeting

Task Items

ExperimentsInHonesty commented May 5, 2022 •

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mxajPrice commented Apr 5, 2023 •

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ExperimentsInHonesty commented Jun 23, 2023 •

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mxajPrice commented Jul 27, 2023 •

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