Lottery events are used to report the outcome of lottery licences. The number of events included as part of a lottery licence depends on your individual reporting requirements.
Some suggestions, based on Sault Ste. Marie's requirements:
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In the case of a lottery licence for a raffle with a period of ticket sales, one event record should be created for each draw date.
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In the case of a lottery licence for eight bingo events, eight event records should be created, one for each event date.
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In the case of a lottery licence for one year of break-open (Nevada) ticket sales, one event record should be made for the last date of sales. If the ticket sales are extended for an additional year, a second event should be added to the licence for the new licence end date.
Lottery events are created on the lottery licence itself.
Note that events are created from the licence edit view.
Event records include banking information, a cost breakdown, and custom fields that vary by the type of licence.
Event records are considered reported when the Report Date field is populated.
This option is currently only available to users with admin access.
To preserve the integrity of older records, event records become locked after they have been reported and after they have not been changed for a period of time.
To unlock locked event records, administrators should visit the event record they wish to update.
An "unlock" button will be available in the bottom-right corner of the screen. Clicking the button will unlock the event, and reenable edit options.