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roles.md

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Roles

The team has four rotating roles:

  • Chairman
  • Demo Coordinator
  • Secretary
  • Scrum Master

Chairman

  • Approx 1-2 hours of extra work
  • Sends the agenda to the client at least one day prior to the meeting
  • Facilitates the discussion during the meeting according to the agenda
  • Ensures that the next client meeting is scheduled, book the meeting room and sending out the invitations
  • Makes sure that the room booked is available for demo rehersing before the meeting starts
  • Books room also for the retrospective and sprint planning session, which are typically held after the customer meeting
  • Sends all the invitations for course instructor as well

Demo Coordinator

  • Approx 1-2 hours of extra work
  • Plans the demo and ensures that it effectively showcases what the team has accomplished during the sprint
  • Rehearses the demo beforehand to ensure a smooth and polished presentation
  • Arrives early and ensure that everything works in the meeting room

Secretary for the Customer Meeting

  • Approx 1-2 hours of extra work
  • Makes notes on the discussions and decisions taken during the meeting
  • Posts the memo on our Discord channel

Scrum Master

  • Approx 5 - 10 hours of extra work

In the Sprint Planning

  • Supports team to recognize what work needs to be done in next sprint based on customer meeting
  • Utilizes the Miro board in the planning and documents there
  • Makes sure that the team has decided the face-to-face working days for the sprint

After the Sprint Planning

  • Closes the milestone for previous sprint and create a new Milestone
  • Creates a view for the new sprint in the backlog
  • Moves all the stories from the previous sprint to Accepted by customer state or back to backlog if customer did not accept
  • Sets up the sprint backlog with epics and stories needed - see Epic Template
  • Makes sure that the epics and stories in the backlog are detailed enough and tagged for the new sprint with proper milestone tag
  • Makes sure that the backlog is DEEP
  • Adds a story for preparing next sprint and for Pouta maintance check

During the Sprint

  • Makes sure that things are proceeding as planned and sprint backlog is always up-to-date
  • Helps the team to remember all the needed things
  • Makes sure that dailys are kept as planned

At the end of the Sprint

  • Creates the burndown graph and adds it to the documentation
  • Prepares and documents the retrospective here

Role Rotations

Start

  • Chairman: Pia
  • Demo Coordinator: -
  • Secretary: Juuso
  • Scrum Master: Pia

Sprint 0

  • Chairman: Juuso
  • Demo Coordinator: Pia
  • Secretary: Sami S
  • Scrum Master: Pia

Sprint 1

  • Chairman: Isak
  • Demo Coordinator: Juuso
  • Secretary: Sami M
  • Scrum Master: Pia

Sprint 2

  • Chairman: Joni
  • Demo Coordinator: Isak
  • Secretary: Pia
  • Scrum Master: Sami S

Sprint 3

  • Chairman: Sami M
  • Demo Coordinator: Joni
  • Secretary: Isak
  • Scrum Master: Pia

Sprint 4

  • Chairman: Sami S
  • Demo Coordinator: Joni
  • Secretary: Juuso
  • Scrum Master: Pia

Sprint 5

  • Chairman: Juuso
  • Demo Coordinator: Sami M
  • Secretary: Joni
  • Scrum Master: Pia